Facilities Administrative Assistant
1 week ago
Facilities Administrative Assistant
Cuesta College
Salary: $53, $59,076.00 Annually
Job Type: Full Time
Department: Administrative Services
Position Overview
Under the general oversight of a designated Director/Administrator, this role involves executing processes that impact district personnel at various levels. The position requires performing intricate and significant clerical tasks that necessitate the interpretation of written and financial documents, as well as the capability to independently gather data and compile reports that demand substantial independent judgment.
Key Responsibilities
1. Assist in the preparation of budget forecasts and advise the Director/Administrator on budget estimates and balances.
2. Organize and manage daily office operations, including scheduling and prioritizing workload to ensure timely completion of assignments.
3. Coordinate appointments and prepare for monthly and yearly activities, including the development of forms and meeting arrangements.
4. Compile and organize information, preparing reports for various agencies.
5. Utilize computer applications for word processing, spreadsheets, and database management.
6. Maintain records, track department expenditures, and manage purchase orders and credit card statements.
7. Serve as a liaison between the Director/Administrator and other stakeholders, ensuring effective communication and resolution of issues.
Qualifications
Education:
Preferred: Associate degree in secretarial science, office management, or public relations.
Experience:
Required: Two years of experience equivalent to a Secretary II or III, or three years of progressively responsible clerical experience.
Skills and Knowledge:
1. Proficient in modern office practices and equipment.
2. Strong command of English, including spelling, punctuation, and grammar.
3. Familiarity with college policies and organizational structure.
4. Ability to maintain confidentiality and handle sensitive information.
Additional Information
Cuesta College is committed to fostering an inclusive environment that values diversity and equity. The college encourages applications from individuals who can contribute to this mission and support a collaborative community focused on educational excellence.
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