Facilities Administrative Assistant

2 weeks ago

San Luis Obispo, California, United States Cuesta College Full time


Facilities Administrative Assistant

Cuesta College

Salary: $53, $59,076.00 Annually
Job Type: Full Time
Location: San Luis Obispo Campus, CA
Department: Administrative Services

Position Overview

POSITION SUMMARY
Under the general guidance of an assigned Director/Administrator, this role is responsible for implementing processes that impact district personnel at various levels. The position entails performing intricate, complex, and significant clerical duties that necessitate the interpretation of written and/or financial documents, the capability to independently compile data and information, and the ability to generate reports that require substantial independent judgment.

KEY RESPONSIBILITIES
Positions within the Facilities Administrative Assistant classification are characterized by the necessity for incumbents to undertake responsibilities related to Administrative Services and campus requirements, which involve direct interaction with employees and necessitate a thorough understanding of college organization, programs, regulations, and procedures. Candidates must demonstrate the ability to work autonomously while safeguarding confidential matters, records, and sensitive information. This role also includes training and supervising student and temporary assistants, as well as classified staff.

Incumbents will contribute to student learning outcomes and institutional effectiveness by acting as a primary contact and support for District Facilities, students, staff, and faculty.

ESSENTIAL FUNCTIONS
The essential functions of this position may include but are not limited to:
  • Assisting in the preparation of budget forecasts;
  • Advising the Director/Administrator on budget estimates and balances, and recommending areas for budget reallocations;
  • Organizing and overseeing daily office operations; scheduling, assigning, and monitoring project completion;
  • Coordinating appointments for the Director/Administrator;
  • Preparing for and managing monthly and yearly activities, including the development and duplication of forms and room reservations;
  • Arranging meetings and notifying participants;
  • Organizing information and data; composing and assembling reports for various agencies;
  • Utilizing computer applications for word processing, spreadsheets, and database management;
  • Recording and transcribing notes, distributing minutes and agenda items for departmental meetings;
  • Verifying and submitting time cards for hourly employees;
  • Managing department purchase orders and financial documentation;
  • Maintaining and updating various records and reports;
  • Researching vendors and maintaining petty cash accounts;
  • Ensuring compliance with permit renewals;
  • Participating in meetings and maintaining vehicle inventory;
  • Collaborating with district personnel as necessary;
  • Updating web content for Facilities Services;
  • Serving on committees as required;
  • Interpreting college policies for the public and staff;
  • Providing information on departmental policies and procedures;
  • Acting as a liaison between the Director/Administrator and others;
  • Addressing concerns from employees and the public effectively;
  • Performing other related duties as assigned.
QUALIFICATIONS
Education:
Preferred
  • Associate degree, including or supplemented by coursework in secretarial science, office management, and public relations.

Experience:
Required
  • Two years of experience equivalent to a Secretary II or III; or
  • Three years of progressively responsible clerical/secretarial experience.
Knowledge and Skills:
  • Record keeping and modern office practices;
  • Proficiency in English, including spelling, punctuation, and grammar;
  • Methods for composing correspondence and reports;
  • Understanding of college organization and policies;
  • Familiarity with current technologies and office software;
  • Ability to communicate effectively and maintain cooperative working relationships.
Licenses/Certificates:
Required
  • Possession of a valid California Driver's License.
APPLICATION REQUIREMENTS

DOCUMENTS TO SUBMIT
Candidates must submit ALL required documents when applying for this position:
  1. Cover letter;
  2. Resume;
  3. Reference List.

Reference List Instructions: Include three professional references with their contact information and relationship to you.

All applications and supporting documents must be submitted by the closing date for this position. Late, incomplete, or improperly submitted applications will not be accepted.

ADDITIONAL INFORMATION
Cuesta College is an equal opportunity employer committed to nondiscrimination in employment and educational programs. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.

  • Facilities Administrative Assistant

    2 weeks ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeDepartment: Administrative ServicesPosition OverviewDEFINITIONUnder the general oversight of a designated Director/Administrator, this role is responsible for executing processes that impact district personnel at various levels. The position involves...

  • Facilities Administrative Assistant

    7 days ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeLocation: San Luis Obispo Campus, CADepartment: Administrative ServicesJob OverviewPOSITION SUMMARYUnder the general oversight of a designated Director/Administrator, this role involves executing processes that impact district personnel at various levels. The...

  • Facilities Administrative Assistant

    1 week ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeLocation: San Luis Obispo Campus, CADepartment: Administrative ServicesJob Overview POSITION SUMMARYUnder the general oversight of a designated Director/Administrator, this role involves executing processes that impact district personnel at various levels. The...

  • Facilities Administrative Assistant

    2 weeks ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeDepartment: Administrative ServicesPosition OverviewSUMMARYUnder the general guidance of an assigned Director/Administrator, this role involves implementing processes that impact district personnel at various levels. The position requires performing complex...

  • Facilities Administrative Assistant

    7 days ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeDepartment: Administrative ServicesPosition OverviewROLE SUMMARYUnder the general oversight of a designated Director/Administrator, this role involves implementing processes that impact district personnel at various levels. The position requires performing...

  • Facilities Administrative Assistant

    2 weeks ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeLocation: San Luis Obispo Campus, CADepartment: Administrative ServicesPosition Overview POSITION SUMMARYUnder the general guidance of a designated Director/Administrator, this role is responsible for implementing processes that impact district personnel at...

  • Facilities Administrative Assistant

    2 weeks ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeLocation: San Luis Obispo Campus, CADepartment: Administrative ServicesJob Overview POSITION SUMMARYUnder the general oversight of a designated Director/Administrator, this role involves implementing processes that impact district personnel at various levels....

  • Facilities Administrative Assistant

    1 week ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeLocation: San Luis Obispo Campus, CADepartment: Administrative ServicesJob Overview POSITION SUMMARYUnder the general oversight of a designated Director/Administrator, this role is responsible for implementing processes that impact district personnel at...

  • Facilities Administrative Assistant

    1 week ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeDepartment: Administrative ServicesPosition OverviewUnder the general oversight of a designated Director/Administrator, this role involves executing processes that impact district personnel at various levels. The position requires performing intricate and...

  • Facilities Administrative Assistant

    1 week ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeLocation: San Luis Obispo Campus, CADepartment: Administrative ServicesPosition Overview POSITION SUMMARYUnder the general oversight of a designated Director/Administrator, this role is responsible for executing processes that impact district personnel at...

  • Facilities Administrative Assistant

    1 week ago

    San Luis Obispo, California, United States Cuesta College Full time

    Facilities Administrative AssistantCuesta CollegeSalary: $53, $59,076.00 AnnuallyJob Type: Full TimeLocation: San Luis Obispo Campus, CADepartment: Administrative ServicesJob Overview POSITION SUMMARYUnder the general oversight of a designated Director/Administrator, this role involves implementing processes that impact district personnel at various levels....

  • Administrative Assistant

    3 days ago

    San Luis Obispo, California, United States Cannon Corp Full time

    About Cannon CorpCannon Corp is a leading provider of creative solutions to clients in the energy industry, water resources, public infrastructure, and commercial and residential development. We are a dynamic and innovative company that values hard work, teamwork, and fun.Job SummaryWe are seeking an experienced Administrative Assistant to join our team in...

  • Department Assistant Facilities Coordinator

    1 week ago

    San Luis Obispo, California, United States Cuesta College Full time

    About the RoleCuesta College is seeking a highly skilled and organized individual to fill the position of Department Assistant Facilities. This role will provide administrative support to the Facilities Department, ensuring the smooth operation of daily activities and projects.Key ResponsibilitiesAssist in the preparation of budget estimates and advise the...

  • Administrative Assistant

    2 days ago

    San Luis Obispo, California, United States Cannon Corp Full time

    About the RoleCannon Corp is seeking a highly organized and detail-oriented Office Assistant to join our team in San Luis Obispo. As an Office Assistant, you will provide administrative support to various departments, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to visitors and clients, answering phone...

  • Administrative Assistant

    24 hours ago

    San Luis Obispo, California, United States Cannon Corp Full time

    About Cannon CorpCannon Corp is a leading provider of creative solutions to clients in the energy industry, water resources, public infrastructure, and commercial and residential development.Job SummaryAs an Office Assistant - Receptionist, you will assist the company with a variety of tasks, such as:Providing general administrative support to various...

  • Healthcare Administrative Assistant

    2 weeks ago

    San Luis Obispo, California, United States French Hospital Medical Center Full time

    Position Title: Emergency Department Technician / Clinical SecretaryCompany Overview: The role of the Emergency Department Technician/Clinical Secretary is to provide essential administrative support to the unit while delivering clinical assistance to patients within their authorized scope of practice.Key Responsibilities: Experience in acute care and...

  • Laboratory Assistant

    2 days ago

    San Luis Obispo, California, United States California Correctional Health Care Services Full time

    Job SummaryThis is a challenging and rewarding opportunity to join the California Correctional Health Care Services team as a Laboratory Assistant in a correctional facility setting.Key ResponsibilitiesAssist in maintaining laboratory operations and assist pharmacists in preparing prescriptions and maintaining records and inventories of drugs, poisons, and...

  • Administrative Coordinator

    3 days ago

    San Luis Obispo, California, United States Jobot Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Jobot. As a key member of our consulting team, you will provide administrative support to our consultants, manage client relationships, and contribute to the development and implementation of client strategies.ResponsibilitiesAdministrative...

  • Administrative Assistant

    5 days ago

    San Luis Obispo, California, United States Movement For Life LLC Full time

    Job SummaryThis is a fast-paced position with multiple responsibilities that require strong organizational and communication skills. The ideal candidate will be able to multitask, work in a team environment, and maintain a high level of professionalism in a dynamic office setting.Key ResponsibilitiesScheduling and Coordination: Answer multiple phone lines to...

  • Radiology PACS System Administrator

    2 weeks ago

    San Luis Obispo, California, United States Adventist Health Full time

    Position: PACS System AdministratorLocation: San Luis Obispo, CaliforniaCompany: Adventist Health Sierra VistaAdventist Health Sierra Vista is in search of a skilled PACS System Administrator. Situated along the picturesque Central California Coast, our facility is committed to delivering outstanding healthcare services to the community while providing an...