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Administrative Coordinator

2 months ago

Toledo, Toledo, United States Talascend Full time
About the Role

Talascend is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Tasks
    • Process field scrap documents and maintain accurate records.
    • Input layered audits into weekly trackers and ensure timely completion.
    • Manage employee communication and maintain supervisor employee files.
    • Collect and distribute mail, and respond to phone calls and messages as required.
    • Process FedEx dealer documents and deliver on the plant floor.
    • Process checking Mark Outs for proper completion and update daily huddle up slide decks.
    • Process requests to shippers and work with Inbound TWI's and Manual ASN's.
    • Process and manage X-Transfer requests to other facilities.
    • Respond to RFI's and Field Wires, and create PC82 to ship parts when requested.
    • Review and update Scrap and VPI reports as needed.
    • Research and correct Scat Tag issues.
    • Verify locations are set up correctly on IIPAA and make pallet moves and adjustments accordingly.
    • Investigate various Vendor inventory issues and close the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers.
  • Weekly Tasks
    • Calculate and post the Paragraph 71 overtime equalization report.
    • Post Local Seniority List.
    • Post notifications throughout the facility.
    • Distribute weekly SCAT tag report.
    • Track and distribute 10-minute audit compliance.
    • Track and distribute finished product audit compliance.
    • Run employee report cards.
  • Monthly Tasks
    • Create Monthly zero claim quality awards.
    • PSRB Minutes.
    • Post PSRB Minutes on Level II BPD Boards.
    • Post weekly Seniority report.
    • Audit of No Blip-JIT to flex chart compliance.
  • As Required
    • Create file folders and perform general filing.
    • Send FedEx letters to employees.
    • FedEx access must be provided to the Administrative Assistant.
    • Monitor and fulfill general stationary supply requirements/requests.
    • Process all SAP requests.
    • Administrative Assistant to be set up as Purchaser.
    • Maintain and distribute salaried organizational chart.
    • Assist leadership team members as required.
    • Assist with and/or complete ILM requirements.
    • File transportation paperwork (bill of lading).
    • Maintain and utilize GMS/SLT administrative tools to support pull systems.