Administrative Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at H.Y.P.E., LLC. The successful candidate will provide administrative support to our managers, employees, and contractors, ensuring the smooth operation of our daily office needs and general administrative activities.
Key Responsibilities- Provide exceptional administrative support to our team, including answering phone calls, organizing schedules, and maintaining a filing system.
- Assist in the preparation of daily, quarterly, and annual reports, as well as develop and maintain a filing system.
- Manage inventory, store purchases, and research new deals and suppliers to ensure efficient operations.
- Maintain employee contact lists, adhere to confidentiality rights and expectations for clients and families, and assist clients with the intake process.
- Submit and reconcile expense reports, provide general support to visitors, and act as the point of contact for internal and external clients.
- Liaise with the leadership and CEO to assist with daily operations of the organization and adhere to professional standards as outlined by protocols, rules, and regulations.
- Create and manage bill systems and perform other duties as needed and/or assigned.
- Proven experience as an office manager or office admin assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers, fax machines, and scanners.
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
- Ability to prioritize, multi-task, and demonstrate excellent organizational and time management skills.
- Attention to detail and problem-solving skills.
- Effective communication skills and ability to work independently and/or in a team setting.
- High School Diploma/GED Equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
- Self-directed, motivated, and able to work with minimal supervision.
- Demonstrate flexibility and ability to adapt to change.
- Motivation to take on additional projects and offer solutions.
- Comfort in a fast-paced environment with multiple projects.
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Administrative Coordinator
2 weeks ago
Toledo, Ohio, United States OWENS CORNING CORPORATE SERVICES LLC Full timeJob Title: Administrative SpecialistJoin Owens Corning Corporate Services LLC as an Administrative Specialist and become a trusted partner to our senior leadership team. This role offers a unique opportunity to work closely with Vice Presidents and Directors, providing administrative support and contributing to the success of our corporate strategy and...
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Administrative Coordinator
2 weeks ago
Toledo, Ohio, United States Owens Corning Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our team at Owens Corning. This role will provide administrative support to the Vice President, Business Integration, and Vice President, Corporate Strategy, and will be responsible for coordinating various tasks and projects.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
1 week ago
Toledo, Ohio, United States Owens Corning Full timePurpose of the RoleThe Administrative Specialist is a trusted and valued partner to the Vice President, Business Integration, and Vice President, Corporate Strategy. This position requires strong communication and interpersonal skills to build relationships with employees at all levels within the company and external partners.Key ResponsibilitiesProvide...
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Senior Administrative Coordinator
3 weeks ago
Toledo, Ohio, United States Marathon Petroleum Corporation Full timeAbout the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Marathon Petroleum Corporation. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our business.Key ResponsibilitiesLeadership Support: Provide administrative support to our executive leadership...
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Administrative Coordinator
3 weeks ago
Toledo, Ohio, United States Owens Corning Full timeAbout the RoleWe are seeking an experienced Administrative Specialist to join our team at Owens Corning. As a trusted partner to our Vice Presidents, you will play a key role in supporting the Corporate Strategy and Business Integration teams.Key ResponsibilitiesProvide administrative support to senior leaders, including scheduling, travel arrangements, and...
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Administrative Coordinator
3 weeks ago
Toledo, Ohio, United States University of Toledo Physicians Full timeJob SummaryUniversity of Toledo Physicians is seeking a highly skilled Administrative Assistant to provide exceptional support to our Division or Department. As a key member of our team, you will be responsible for managing daily operations, facilitating activities, and ensuring the smooth functioning of our department.Key ResponsibilitiesManage departmental...
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Senior Administrative Coordinator
3 weeks ago
Toledo, Ohio, United States Marathon Petroleum Corporation Full timeJob SummaryWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Marathon Petroleum Corporation. As a key member of our administrative team, you will provide exceptional support to our executive leaders and staff, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to...
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Senior Administrative Coordinator
3 weeks ago
Toledo, Ohio, United States Marathon Petroleum Corporation Full timeJob SummaryWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Marathon Petroleum Corporation. As a key member of our support staff, you will be responsible for providing administrative support to our executive leadership team, ensuring the smooth operation of our business processes, and contributing to the...
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Administrative Coordinator
3 weeks ago
Toledo, Ohio, United States AEG Full timeAdministrative Associate **About the Role** We are seeking a highly organized and detail-oriented Administrative Associate to join our team at AEG. As an Administrative Associate, you will be responsible for providing exceptional customer service, greeting employees and visitors, and completing various administrative projects as...
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Administrative Coordinator
3 weeks ago
Toledo, Ohio, United States AEG Full timeAdministrative Associate **About the Role** We are seeking a highly organized and detail-oriented Administrative Associate to join our team at AEG. As an Administrative Associate, you will be responsible for providing exceptional customer service, greeting employees and visitors, and completing various administrative projects as assigned. **Key...
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Administrative Coordinator
4 weeks ago
Toledo, Ohio, United States FIG Talent Solutions Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at FIG Talent Solutions. As an Administrative Assistant, you will play a critical role in supporting the operations of our financial planning firm.Key Responsibilities:Partner with clients to provide detailed answers regarding client files, case...
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Administrative Coordinator
4 weeks ago
Toledo, Ohio, United States FIG Talent Solutions Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at FIG Talent Solutions. As an Administrative Assistant, you will play a critical role in supporting the operations of our financial planning firm.Your Key Responsibilities:Partner with clients to provide detailed answers regarding client files, case...
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Administrative Coordinator
2 weeks ago
Toledo, Ohio, United States Stantec Full timeReceptionist/ Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Receptionist/ Administrative Assistant to join our team in Toledo, Ohio. As an integral member of the Administrative Team, this role will provide various support services for the office, colleagues, and project teams.Key Responsibilities:Provide...
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Administrative Coordinator
4 weeks ago
Toledo, Ohio, United States Stantec Full time{"title": "Receptionist/ Administrative Assistant", "description": "Key ResponsibilitiesWe are seeking a highly organized and detail-oriented Receptionist/ Administrative Assistant to manage the reception desk in our Toledo, Ohio office. The successful candidate will perform various support services for the office, colleagues, and project teams,...
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Administrative Coordinator
4 weeks ago
Toledo, Ohio, United States Stantec Full timeJob SummaryWe are seeking a highly organized and detail-oriented Reception and Administrative Support Specialist to join our team at Stantec. As a key member of our Administrative Team, you will be responsible for providing exceptional support to our office, colleagues, and project teams.Key ResponsibilitiesFront Desk Operations: Greet guests, answer calls,...
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Administrative Specialist
2 weeks ago
Toledo, Ohio, United States Owens Corning Full timeAbout the RoleWe are seeking a highly skilled and experienced Administrative Specialist to join our team at Owens Corning. As an Administrative Specialist, you will provide administrative support to our senior leaders, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to senior leaders, including scheduling,...
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Administrative Support Specialist
3 weeks ago
Toledo, Ohio, United States The Advance Group Full timeAdministrative Assistant OpportunityWe are seeking a highly skilled and organized Administrative Assistant to join our team at The Advance Group. As an Administrative Assistant, you will provide exceptional support to our clients and staff, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to our clients and...
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Project Coordinator
2 weeks ago
Toledo, Ohio, United States Emerald Technologies Full timeProject Assistant Role at Emerald TechnologiesYou will play a crucial role in supporting our project business within the North Industry, serving as the main point of contact for organizational matters both internally and externally.Key responsibilities include coordinating appointments, thinking creatively to find solutions, and taking on administrative...
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Administrative Support Specialist
1 month ago
Toledo, Ohio, United States University of Toledo Physicians Full timeJob Opportunity at University of Toledo PhysiciansWe are committed to delivering exceptional patient care and advancing medical knowledge. Our team consists of over 200 physicians who are dedicated to excellence in clinical practice, research, and educating future medical professionals.University of Toledo Physicians offers:Competitive compensation and...
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Project Coordinator
1 month ago
Toledo, Ohio, United States Allen Industries Inc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Allen Industries Inc. The successful candidate will be responsible for managing multiple projects simultaneously, ensuring timely completion, and maintaining effective communication with internal and external stakeholders.Key ResponsibilitiesProject...