Administrative Coordinator

1 week ago

Toledo, Ohio, United States Owens Corning Full time
Purpose of the Role

The Administrative Specialist is a trusted and valued partner to the Vice President, Business Integration, and Vice President, Corporate Strategy. This position requires strong communication and interpersonal skills to build relationships with employees at all levels within the company and external partners.

Key Responsibilities
  • Provide administrative support to the Vice Presidents and teams, including scheduling, coordination, and maintenance of daily operations.
  • Coordinate with external partners, vendors, and stakeholders to ensure effective communication and timely delivery of services.
  • Manage new vendor set-up and updates for Finance, create purchase requisitions, and process invoices as needed.
  • Assist with monthly accruals and forecast for the department's budget, including developing and maintaining vendor lists and Statements of Work.
  • Reconcile departments' purchase cards and organize offsite team meetings, including planning, coordination of travel, agenda preparation, and pre-read materials.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Organize Vice President's and Directors' travel arrangements, including travel and expense reports.
  • Provide proactive support to track actions, deadlines, and manage documents, anticipating needs and providing information for meetings, projects, and travel.
  • Act as a spokesperson, create emails, and demonstrate the ability to present situations clearly and accurately.
Requirements
  • Minimum 3 years' experience as an administrative professional.
  • High School diploma or equivalent required; associate or bachelor's degree preferred.
  • Experience in communicating both internally and externally and effectively managing relationships.
  • MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • SAP and Box experience a plus.
  • Ability to maintain confidentiality, strong written and verbal communication skills, and organizational skills to coordinate and maintain competing priorities.
  • Ability to work independently and proactively with minimal supervision and guidance.
  • Has strong business acumen and ability to communicate on behalf of senior leaders.
  • Is highly service-oriented, has a desire to do what is necessary to meet the needs of the teams.
  • Ability to troubleshoot basic technology and be proficient in the myriad of systems, apps, and plugins that executives use to do their jobs.
  • Ability to quickly learn required skills and adapt to required technologies.
About Owens Corning

Owens Corning is a global building and construction materials leader committed to building a sustainable future through material innovation. Our four integrated businesses - Roofing, Insulation, Doors, and Composites - provide durable, sustainable, energy-efficient solutions that leverage our unique material science, manufacturing, and market knowledge to help our customers win and grow.

We are global in scope, human in scale with more than 25,000 employees in 31 countries dedicated to generating value for our customers and shareholders, and making a difference in the communities where we work and live.

Founded in 1938 and based in Toledo, Ohio, USA, Owens Corning posted 2023 sales of $9.7 billion. For more information, visit Owens Corning is an equal opportunity employer.

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