Administrative Associate
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Associate to join our Campus Recruitment team at Bank of China Limited, New York Branch. This role will provide administrative support to facilitate the efficient operations of our Los Angeles Branch.
Key Responsibilities- Provide day-to-day administrative supports and services to facilitate the efficient operations of Los Angeles Branch.
- Prepare various business reports and memos.
- Schedule branch meetings and prepare meeting minutes.
- Arrange car service for co-workers and customers.
- Coordinate special event arrangements.
- Responsible for the purchasing of LAB.
- Maintain sufficient office and emergency supply inventory.
- Organize office common areas.
- Act as a liaison between Los Angeles Branch and services vendors.
- Process account payable and employee reimbursement.
- Serve as LAB back up OA System Checker.
- Confirm employees' reimbursement transaction information fulfill system requirement.
- Serve as receptionist of Los Angeles Branch.
- Timely and accurately reconcile service invoices and supporting documents to NYB-OSD for payment.
- Update payment details periodically.
- Provide mailing services to all departments.
- Assist to maintain Los Angeles Branch's fixed asset inventory and arrange annual disposal of write off items.
- Maintain in-house and off-site filing and storage system.
- Retrieve / dispose documents / files when needed.
- Assist Team Lead in monitoring project progress and schedule.
- Performing third party vendor management and due diligence, and service vendor onboarding / offboarding activities.
- Provide administrative supports to expatriate staff.
- Act as Branch Record Coordinator in coordinating the Record Retention Policy and Procedure.
- Perform any other duties and special projects as assigned by supervisors and/or Branch Management.
- Bachelor's degree with major in Business Administration or other related disciplines is required at the time of hiring.
- Master's degree is highly preferred.
- Internship experience in Business administration and/or vendor management experience in banking industry is preferred.
- Ability to multi-tasks, adapt well to changing priorities, and effectively prioritize workflow to meet critical deadlines.
- Excellent analytical, interpersonal, verbal and written communication skills.
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
- High degree of professionalism, quality work and attendance.
- High level of integrity and sense of risk control.
- Bilingual is highly preferred (ability to read, write, speak and comprehend English & Chinese).
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