Administrative Coordinator
2 weeks ago
E2 Consulting Engineers, Inc. is a professional services firm established in 1988 specializing in a full spectrum of engineering services, including project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services.
Job SummaryWe are seeking an experienced Administrative Assistant to join our team at E2 Consulting Engineers, Inc. in Los Angeles. This is an on-site role that requires 5 days of work in the office.
Key Responsibilities- Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for the supervisor.
- Perform various administrative, clerical, data entry, and report writing tasks.
- Receive direction from the immediate supervisor in completing non-routine assignments.
- Gather statistics and general data; review and combine this information into established reports for use internally.
- Scan, fax, and bind documents, reports, and proposals as required.
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Distribute reports as directed by the immediate supervisor.
- Originate correspondence and reports not requiring the personal attention of the immediate supervisor.
- Prepare general correspondence and maintain general files.
- Answer telephone, take and relay messages, screen callers and direct calls accordingly.
- Receive, sort, and distribute mail.
- Maintain an organized work space by keeping documents and supplies properly stored.
- May represent the immediate supervisor at project-related or other meetings as directed.
- Contribute to the advancement of program goals through commitment to productive collaboration with all stakeholders.
- Perform other responsibilities associated with this position as may be appropriate.
- Assist with business exclusivity program and conduct outreach.
- High school diploma (or equivalent) and three (3) to five (5) years of relevant work experience.
- Proficiency in Microsoft Office Suite of software is required.
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
- Good written and oral communication, organizational, and interpersonal skills are required.
- Self-starter, multi-tasker.
- Ability to bring assignments to completion independently.
- Ability to work in a high volume, dynamic team environment.
- Proven record of accomplishments of office administration.
- Flexible attitude to changing conditions.
- Accountable and dependable to follow through with tasks/project.
E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.
Work EnvironmentThis job operates in a professional office environment and uses standard office equipment such as computers and phones.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to sit/stand for up to 8 hours per day.
Ability to move freely for up to 8 hours per day.
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