Administrative Support Associate
7 days ago
We are seeking a highly organized and detail-oriented Administrative Support Associate to join our team at Bank of China Limited, New York Branch. This role will provide administrative support to facilitate the efficient operations of our Los Angeles Branch.
Key Responsibilities- Provide day-to-day administrative supports and services to facilitate the efficient operations of Los Angeles Branch.
- Prepare various business reports and memos.
- Schedule branch meetings and prepare meeting minutes.
- Arrange car service for co-workers and customers.
- Coordinate special event arrangements.
- Responsible for the purchasing of LAB.
- Maintain sufficient office and emergency supply inventory.
- Organize office common areas.
- Act as a liaison between Los Angeles Branch and services vendors.
- Process account payable and employee reimbursement.
- Serve as LAB back up OA System Checker.
- Serve as receptionist of Los Angeles Branch.
- Timely and accurately reconcile service invoices and supporting documents to NYB-OSD for payment.
- Provide mailing services to all departments.
- Assist to maintain Los Angeles Branch's fixed asset inventory and arrange annual disposal of write off items.
- Maintain in-house and off-site filing and storage system.
- Assist Team Lead in monitoring project progress and schedule.
- Performing third party vendor management and due diligence, and service vendor onboarding / offboarding activities.
- Provide administrative supports to expatriate staff.
- Act as Branch Record Coordinator in coordinating the Record Retention Policy and Procedure.
- Coordinate trainings, and keep detailed training records of Los Angeles Branch.
- Act as floor warden of Los Angeles Branch for office security and safety purpose.
- Assist IT Team with daily computer related matters.
- Assist Team Head in coordinating Business Continuity Plan, Office Alarm and CCTV System, Office Spare Keys Log.
- Prepare various risk management reports.
- Perform due diligence and analysis on service vendors of Los Angeles Branch.
- Ensure adequate and appropriate vendor documentations in place.
- Work closely with relevant departments of New York Branch on vendor risk management.
- Assist Team Head in coordinating with relevant departments of New York Branch on all contractual issues.
- Assist in and prepare documents for periodic QC/QA testing.
- Take corrective actions in response to findings.
- Assist in internal and external audits.
- Bachelor's degree with major in Business Administration or other related disciplines is required at the time of hiring.
- Master's degree is highly preferred.
- Internship experience in Business administration and/or vendor management experience in banking industry is preferred.
- Ability to multi-tasks, adapt well to changing priorities, and effectively prioritize workflow to meet critical deadlines.
- Excellent analytical, interpersonal, verbal and written communication skills.
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
- High degree of professionalism, quality work and attendance.
- High level of integrity and sense of risk control.
- Bilingual is highly preferred (ability to read, write, speak and comprehend English & Chinese).
-
Administrative Support Associate
4 hours ago
Los Angeles, California, United States Multicultural Learning Center Charter School Full timeAdministrative Support Role We are seeking a detail-oriented and organized individual to join our team as an Administrative Support Associate at the Multicultural Learning Center Charter School. As an Administrative Support Associate, you will be responsible for providing exceptional support to our students, staff, and parents. **Key Responsibilities:** *...
-
Litigation Support Administrative Coordinator
2 weeks ago
Los Angeles, California, United States U.S. Legal Support Full timePosition Overview: We are looking for a dedicated Administrative Assistant to support a dynamic team of professionals in the litigation consulting sector.Key Qualifications:The ideal candidate should be friendly, highly organized, detail-oriented, and possess excellent interpersonal and problem-solving abilities. Strong written and verbal communication...
-
Litigation Support Administrative Coordinator
2 weeks ago
Los Angeles, California, United States U.S. Legal Support Full timeWe are seeking a dedicated Administrative Assistant to support a dynamic team of professionals in the litigation consulting sector.Key Qualifications:The ideal candidate should be personable, organized, detail-oriented, and possess strong interpersonal and problem-solving abilities, along with excellent written and verbal communication skills.If you embody...
-
Administrative Support Associate
2 weeks ago
California, United States CRESCENT SOLUTIONS Full timeThe Administrative Support Associate at Crescent Solutions plays a vital role in ensuring the smooth operation of our administrative functions. Key responsibilities include:Providing exceptional support to clients and prospects, exceeding their expectations through timely and accurate responses to inquiries.Assisting a select portfolio of clients with their...
-
Litigation Support Administrative Coordinator
2 weeks ago
Los Angeles, California, United States U.S. Legal Support Full timePosition Overview: We are seeking a dedicated Administrative Assistant to support a dynamic team of professionals specializing in litigation consulting.Key Qualifications:The ideal candidate will be personable, organized, detail-oriented, and possess strong interpersonal and problem-solving abilities, along with excellent written and verbal communication...
-
Clinical Administrative Support Associate
3 weeks ago
Los Angeles, California, United States Adecco USA Full timeAdecco USA is seeking a Clinical Administrative Support Associate in California. This position is remote, but candidates must reside within California to be eligible. Please review the details below for further information.Type: Five-month contract with potential for extension or full-time employmentSchedule: Monday – Friday, 8am to 5pmCompensation: $17.50...
-
Development Coordinator
2 weeks ago
Los Angeles, California, United States Anti-Defamation League Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Development Coordinator to provide administrative and project management support to our Development team. The ideal candidate will have several years of experience in development team administration or project management, and a strong understanding of Salesforce and other online...
-
Administrative Support Specialist
7 hours ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeJob SummaryWe are seeking an experienced Administrative Specialist to provide administrative and analytical support to our department's overall operations. The successful candidate will be responsible for providing administrative assistance to the Chair, coordinating meetings, and assisting with the faculty recruitment process. Additionally, the candidate...
-
Interim Administrative Support Associate
3 weeks ago
Los Angeles, California, United States Addison Group Full timeTemporary Administrative RoleLocation: OnsiteCompensation: $20-24/hrKey Responsibilities:Welcome visitors with a friendly demeanor, ensuring a positive first impression.Handle incoming communications, including phone calls and emails, directing them to the right departments.Organize and confirm appointments and meetings, liaising with necessary parties.Keep...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States REAGAN GOLD GROUP LLC Full timeJob SummaryWe are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive administrative support to ensure the efficient operation of our office at REAGAN GOLD GROUP LLC.Key Responsibilities:Administrative Tasks: Perform general administrative duties, including managing office supplies, scheduling meetings, and...
-
Administrative Support Specialist
3 days ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeJob SummaryThe UCLA School of Law, a renowned institution of higher education, seeks an experienced Administrative Support Specialist to provide exceptional administrative support and reception duties for the School of Law's Dean's Office.Key ResponsibilitiesProvide administrative support to the Dean's Office, including answering incoming calls, maintaining...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States Andersen Full timeAbout the RoleAs a Client Team Support Associate at Andersen, you will play a critical role in supporting the client engagement team. Your responsibilities will include providing administrative support for the full lifecycle of client engagements, prioritizing various projects, and working on a variety of assignments.Key ResponsibilitiesAdministrative...
-
Administrative Associate
2 weeks ago
Los Angeles, California, United States Bank of China Limited, New York Branch Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Associate to join our Campus Recruitment team at Bank of China Limited, New York Branch. This role will provide administrative support to facilitate the efficient operations of our Los Angeles Branch.Key ResponsibilitiesProvide day-to-day administrative supports and services...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States PIH Health Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PIH Health. As a key member of our Food & Nutrition Services department, you will provide critical support to our Manager and staff, ensuring the efficient operation of our department.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States Isana Full timeJob SummaryIsana is seeking a highly organized and detail-oriented Human Resources Clerk to provide administrative support for day-to-day human resource operations.Key ResponsibilitiesAdministrative Support: Provide administrative support to the HR department, including data entry, personnel file maintenance, and filing.HRIS Management: Manage HRIS data...
-
Administrative Support Specialist
4 days ago
Los Angeles, California, United States E2 Consulting Engineers, Inc. Full timeAbout E2 Consulting Engineers, Inc.E2 Consulting Engineers, Inc. is a professional services firm established in 1988, specializing in a full spectrum of engineering services. Our company values safety, innovation, and collaboration, and we are dedicated to excellence.Job SummaryWe are seeking an Administrative Assistant to join our team in Los Angeles. This...
-
Administrative Support Professional
2 weeks ago
Los Angeles, California, United States California Central District Court Full timeAbout the Role:The California Central District Court is seeking a highly skilled Electronic Court Recorder Operator/Administrative Assistant to join our team. As a key member of our operations staff, you will be responsible for ensuring the smooth operation of our court proceedings.Key Responsibilities:Operate electronic court recording equipment to capture...
-
Administrative Support Specialist
7 days ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeJob Summary:The Administrative Assistant 3 (AA3) will provide comprehensive administrative support to the Division of Preventive and Restorative Sciences, which includes the Section of Restorative Dentistry and Pediatric Dentistry. This position involves working both independently and as part of a team on various projects. The role supports the academic...
-
Los Angeles, California, United States Keck Medicine of USC Full timeJob SummaryThe Associate Administrator of Finance Administration will serve as a trusted advisor to the System Chief Financial Officer, ensuring the efficient administration of the Finance Departments across Keck Medicine of USC. This role will develop, implement, and maintain an administrative and financial infrastructure that supports the System's...
-
Administrative Associate
2 weeks ago
Los Angeles, California, United States Bank of China Limited, New York Branch Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Bank of China Limited, New York Branch. This is an exciting opportunity to work in a dynamic and fast-paced environment, supporting the efficient operations of our Los Angeles Branch.Key ResponsibilitiesAdministrative DutiesProvide day-to-day...
