Current jobs related to Executive Administrative Coordinator - Los Angeles California - J. Paul Getty Trust, The
-
Executive Administrative Coordinator
2 months ago
Los Angeles, California, United States Blue Star Partners LLC Full timePosition OverviewJob Title: Administrative Assistant IICompany: Blue Star Partners LLCContract Type: W-2 onlyWork Schedule: 40 hours per week, with overtime compensated at Time and a HalfCompensation: $28 - $33/hourRole Summary:The Administrative Assistant II will deliver comprehensive administrative assistance to the Divisional Vice President (DVP) of...
-
Executive Administrative Coordinator
2 months ago
Los Angeles, California, United States Blue Star Partners LLC Full timeJob OverviewPosition Title: Administrative Assistant IILocation: Sylmar, CA – 100% onsite – Local candidates onlyContract Duration: 6 month contract with strong potential for extension/hireWork Hours: 40 hours per week – Overtime compensated at Time and a HalfCompensation: $28 - $33/hourEmployment Type: W-2 onlyRole Summary:The Administrative Assistant...
-
Executive Assistant
4 weeks ago
Los Angeles, California, United States Legal Aid Foundation of Los Angeles Full timeJob Summary:LAFLA is seeking a highly organized and experienced Executive Assistant to provide outstanding administrative support to the Executive Director. The Executive Assistant will ensure the smooth operation of the Office of the Executive Director by planning and managing key operational activities including coordinating and supporting the calendar and...
-
Executive Assistant
2 weeks ago
Los Angeles, California, United States Legal Aid Foundation of Los Angeles Full timeJob SummaryLAFLA seeks a highly organized and experienced Executive Assistant to provide exceptional administrative support to the Executive Director. The ideal candidate will have a strong background in providing administrative support to senior executives, with a proven track record of managing complex calendars, coordinating meetings, and developing...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Confiential Full timeAdministrative Assistant/Coordinator OpportunityA leading financial services firm in the technology and consumer products space is seeking an Administrative Assistant/Coordinator to join their growing team in West LA.This is an excellent opportunity to join a tight-knit team and build a great career path. The ideal candidate will have a minimum of 3+ years...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States JobRialto Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to support the Dean's Office by providing a range of administrative services. This role involves assisting with office management, event coordination, and communication needs to ensure efficient operations within the office.Key ResponsibilitiesAdministration:Provide...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States AppleOne Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to provide exceptional support to our executive team. The ideal candidate will possess excellent organizational abilities, a high degree of professionalism, and a strong commitment to our mission.Key ResponsibilitiesManage the executive's calendar, schedule meetings, and...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Astrana Health Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our team at Astrana Health. As a key member of our executive support team, you will be responsible for providing exceptional administrative support to our executives, ensuring the smooth operation of our office, and contributing to the success of our organization.Key...
-
Executive Administrative Partner
3 days ago
Los Angeles, California, United States ZipRecruiter Full timeWe are seeking a highly skilled and experienced Executive Administrative Partner to provide exceptional support to our Chief Company Officers. As a trusted partner, you will be responsible for managing complex calendars, scheduling appointments, and anticipating the needs of our executives. Your attention to detail, organizational skills, and ability to...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Confiential Full timeAdministrative Assistant/CoordinatorConfidential is seeking a highly organized and detail-oriented Administrative Assistant/Coordinator to join their team in West LA. This is an exciting opportunity to work with a tight-knit team and build a great career path.Key Responsibilities:Provide high-level administrative support to a team of executives, including...
-
Executive Coordinator
3 weeks ago
Los Angeles, California, United States Dottob Full timeJob Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at Dottob, a marketing and creative agency. As an Executive Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and the success of our projects.Responsibilities:Provide administrative support...
-
Executive Administrative Assistant
2 weeks ago
Los Angeles, California, United States RemX Full timeJob SummaryRemX is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leadership in West Los Angeles, CA. The ideal candidate will have a minimum of one year of experience in leadership administrative support and a strong understanding of office management systems and procedures.Key...
-
Executive Assistant
4 weeks ago
Los Angeles, California, United States Administrative Recruiting Firm Full timeExecutive Assistant OpportunityA prestigious finance firm based in Los Angeles is seeking a highly skilled Executive Assistant to support a Founding Partner.This role involves managing complex calendar events, arranging domestic and international travel, processing expenses, and acting as a key liaison with various boards and external organizations.Key...
-
Executive Assistant
4 weeks ago
Los Angeles, California, United States Administrative Recruiting Firm Full timeExecutive Assistant OpportunityA prestigious finance firm based in Los Angeles is seeking a highly skilled Executive Assistant to support a Founding Partner.This role involves managing complex calendar events, arranging domestic and international travel, processing expenses, and acting as a key liaison with various boards and external organizations.The ideal...
-
Executive Administrative Partner
3 weeks ago
Los Angeles, California, United States Meta Full timeExecutive Administrative PartnerMeta is seeking an experienced Executive Administrative Partner to support a VP and Director in the Meta leadership team. This role requires a masterful problem-solver and an organizational force with complex calendaring and heavy travel planning. The ideal candidate will have exceptional communication skills and be...
-
Executive Administrative Assistant
2 days ago
Los Angeles, California, United States RemX Full timeJob Title: Executive Administrative AssistantJob Summary:RemX is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leadership in West Los Angeles, CA.The ideal candidate will have a minimum of one year of experience in leadership administrative support and a strong understanding of office...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Penspen Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Penspen Group. As an Administrative Coordinator, you will be responsible for providing exceptional customer service, ensuring the efficient operation of administrative processes, and supporting the HR team.Key ResponsibilitiesEnsure the accuracy...
-
Executive Assistant
7 days ago
Los Angeles, California, United States Legal Aid Foundation of Los Angeles Full timeJob Summary:Legal Aid Foundation of Los Angeles seeks a highly organized and experienced Executive Assistant to provide exceptional administrative support to the Executive Director. The ideal candidate will have a proven track record of managing complex calendars, coordinating meetings, and developing materials for key events. This is an exciting opportunity...
-
Senior Administrative Coordinator
3 days ago
Los Angeles, California, United States May Industries Texas LLC Full timeAs a key member of May Industries Texas LLC, the Senior Administrative Coordinator will provide high-level administrative support to the CEO, focusing on social media and media curation. This role involves managing calendars, planning photoshoot days, and coordinating with editors and managers to streamline content production. The ideal candidate will be...
-
Executive Assistant
1 week ago
Los Angeles, California, United States Legal Aid Foundation of Los Angeles Full timeJob SummaryLAFLA seeks a highly-organized and experienced Executive Assistant to provide outstanding administrative support to the Executive Director. The Executive Assistant will ensure the smooth operation of the Office of the Executive Director by planning and managing key operational activities including: coordinating and supporting the calendar and...
Executive Administrative Coordinator
2 months ago
Diversity, Equity, Accessibility, and Inclusion at Getty:
Getty is committed to fostering diversity, equity, accessibility, and inclusion as fundamental elements of our excellence and mission execution. Our community values diverse perspectives in the pursuit of knowledge, mutual respect, trust, transparency, and collaboration.
We strive to create an inclusive workplace that mirrors the varied backgrounds of the communities we serve, welcoming individuals who contribute a rich tapestry of values and experiences.
We encourage individuals of color, women, LGBTQIA+, veterans, and persons with disabilities to apply.Job Overview:
We are looking for a highly organized individual to take on the role of Executive Administrative Coordinator to the Associate Director of the Getty Conservation Institute.
Your responsibilities will encompass a wide range of administrative support tasks, including intricate scheduling, managing communications, arranging travel, and processing expense reports.
As a vital member of the Administration Department, you will collaborate with all staff at the Getty Conservation Institute, facilitating meetings, events, and special projects.
This position will be based at our office.Initially, it will require full-time office attendance, with the possibility of discussing a telework arrangement after a training and orientation period, subject to supervisor approval.
Typically, staff with approved telework arrangements at the Getty Conservation Institute are present in the office more than half of the time.
About Us
The Getty Conservation Institute is dedicated to enhancing the preservation of the world's cultural heritage, including art objects, museum collections, historic buildings, and archaeological sites.
Our office is located at the Getty Center, and our work often takes us to heritage sites worldwide, including regions in South America, Asia, and the Middle East, where we collaborate with local heritage professionals.
Our team comprises experts from various fields, including architecture, archaeology, conservation, information science, chemistry, engineering, operations management, administration, and communications.Key Responsibilities:
As an Executive Administrative Coordinator, you will support the Associate Director's work, which includes:
Managing a complex calendar, which entails scheduling meetings amidst competing requests and multiple priorities.
Organizing meetings for the Associate Director and the Administration Department staff, as well as coordinating events involving the Getty Conservation Institute team.
Overseeing all aspects of business travel for the Associate Director and, when necessary, the Administration Department staff, which includes preparing travel documents, booking flights and accommodations, gathering background materials, arranging transportation, processing visas, and preparing expense reports in line with Getty policies.
Assisting in the administration and tracking of contracts, processing invoices for payment, helping prepare budget materials, and monitoring expenditures.
Developing a thorough understanding of Getty policies and procedures to effectively handle a variety of complex administrative tasks; serving as a resource for others within the Administration Department and throughout the Getty Conservation Institute who have inquiries about policies or need assistance resolving issues.
Representing the Associate Director while engaging with individuals at all organizational levels, fostering effective working relationships with colleagues across Getty.
Overseeing special projects as assigned by the Associate Director and performing additional duties as required.
Participation in professional development opportunities is encouraged and supported through on-the-job learning, specialized training courses, and attendance at professional meetings and workshops.
Qualifications:
High school diploma/GED; Bachelor's degree preferred. A minimum of 4-6 years of relevant experience in administrative support is required.
Knowledge, Skills, and Abilities:
Exceptional organizational skills and meticulous attention to detail.
High level of discretion and exemplary judgment.
Able to prioritize tasks, follow through on projects and assignments, and meet deadlines.
Effective and professional communication skills, both written and verbal.
Self-motivated, capable of anticipating emerging tasks and resolving issues.
Proficient in Microsoft Office applications; familiarity with PeopleSoft and Concur is advantageous.
Benefits and Perks:
Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental, and Vision insurance coverage, starting on the date of hire. Getty covers 75%-95% of the premium, depending on the selected plan.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of the employee, to a 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick, and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, please refer to our resources.
Equal Opportunity Employer:
We are proud to be an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
