Administrative Assistant

2 days ago


Watertown, Massachusetts, United States INSTITUTE FOR HEALTH Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our programs. The successful candidate will handle a variety of administrative tasks, including answering phones, receiving clients and visitors, preparing meeting rooms, and making travel arrangements.

Key Responsibilities
  • Provide administrative support to programs, including data entry, quality control, and report compilation.
  • Provide cross-agency operational support, including phone and front desk coverage, maintenance of common areas, and troubleshooting of office equipment.
  • Coordinate logistics for out-of-state staff travel, including scheduling and arranging transportation.
  • Format and edit documents, including PowerPoint presentations and reports.
  • Manage online publication orders and office supplies.
  • Print and collate materials for trainings and meetings.
  • Set up meeting rooms and coordinate special events.
  • Provide administrative support to programs and directors, including scheduling meetings, typing, and CV maintenance.
  • Communicate with the main office using cloud-based shared calendars and timesheets.
  • Attend team and agency staff meetings.
Requirements
  • Bachelor's degree or equivalent experience.
  • At least 2 years of professional office experience, preferably in a non-profit setting.
  • Thorough knowledge of MS Office, including formatting and troubleshooting.
  • Experience working with databases to enter and manipulate data.
  • Superior attention to detail and organizational skills.
  • Strong sense of responsibility and ownership of projects.
  • Ability to prioritize requests and resolve problems.
  • Polished, mature communication skills.
  • Ability to work independently and as part of a team.
Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand, walk, use hands to finger, handle or feel, and reach with hands and arms. This position requires the ability to occasionally lift products and supplies weighing up to 10 pounds.

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

IHR is an equal opportunity employer and welcomes applications from diverse candidates.



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