Senior Executive Assistant

2 weeks ago

Watertown, Massachusetts, United States Dyne Therapeutics Inc Full time
Company Overview:

Dyne Therapeutics is a pioneering organization in the clinical-stage sector, dedicated to developing transformative therapies for individuals affected by genetically driven muscle diseases. Utilizing its proprietary FORCETM platform, Dyne is at the forefront of creating modern oligonucleotide therapeutics aimed at enhancing delivery mechanisms to muscle tissues. The company boasts a diverse pipeline targeting critical muscle disorders, including ongoing clinical initiatives for myotonic dystrophy type 1 (DM1) and Duchenne muscular dystrophy (DMD), alongside a preclinical program for facioscapulohumeral muscular dystrophy (FSHD). For further insights, please visit our website.

Role Summary:

The Executive Assistant role is designed to provide comprehensive administrative support to high-level executives. The ideal candidate will exhibit exceptional organizational skills and possess a proven track record in managing competing priorities with professionalism and urgency. This position demands meticulous attention to detail, outstanding communication abilities, and the capacity to juggle multiple responsibilities in a dynamic environment.

This role encompasses the management of executive calendars, serving as a gatekeeper to optimize the executive's time. The Executive Assistant will regularly interact with personnel across all organizational levels and engage with key external stakeholders.

Key Responsibilities Include:
  • Calendar Oversight: Execute precise calendar management, including scheduling meetings, coordinating recurring events, and liaising with various parties to arrange large-scale internal and external meetings.
  • Travel Coordination: Organize complex domestic and international travel for the executive, encompassing flights, ground transportation, accommodations, and visa procurement as necessary, while adhering to company travel policies and preparing relevant documentation.
  • Expense Management: Timely preparation, submission, and tracking of expense reports.
  • Internal Communication Coordination: Facilitate the executive's communications with staff, including organizing Leadership Department meetings and other communications.
  • Meeting Preparation: Collaborate with team members to prepare for upcoming meetings, including drafting and distributing agendas in advance.
  • Catering Arrangements: Order catering for meetings as required.
  • Conference Room Setup: Ensure conference rooms are equipped with necessary audio-visual equipment and facilitate conference calls as needed.
  • Expectation Clarification: Communicate expectations with team members regarding due dates, meetings, and required information, while understanding business priorities and challenges.
  • Local Travel: Be available for occasional local travel and attendance at events and meetings as necessary.
  • Executive Collaboration: Work closely with the executive to stay informed about upcoming commitments and responsibilities, including key decisions, and follow up appropriately.
  • Proactive Problem Solving: Anticipate and address challenges to ensure optimal use of the executive's time.
  • Team Meeting Participation: Attend all team meetings, providing summaries of action items to the executive and team members as requested.
  • Communication Prioritization: Manage incoming communications (mail, email, calls) while anticipating and communicating any required actions or deadlines.
  • Stakeholder Communication: Serve as a liaison for effective communication between the executive and internal/external stakeholders, demonstrating leadership and collegiality.
  • Special Projects: Undertake special projects as assigned.
Education and Skills Requirements:
  • Proven experience as an Executive Assistant at the C-Suite level within a fast-paced corporate environment.
  • A High School Diploma is required; a Bachelor's degree is preferred.
  • Over 10 years of experience as an Executive Assistant.
  • Ability to identify opportunities and obstacles, applying analytical and creative thinking to resolve issues and ensure completion of commitments.
  • Professional confidence and intuition developed through experience in navigating complex situations.
  • Demonstrated capability to manage multiple projects simultaneously, leveraging strong organizational skills and attention to detail.
  • Prior experience in the biotech or pharmaceutical industry is preferred.
  • Experience working with remote and hybrid teams in a matrixed organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, and Outlook).
  • Familiarity with teleconferencing tools such as Zoom and Teams.
  • Extensive experience managing complex travel arrangements and planning meetings.
  • Exceptional organizational, time management, and follow-through skills.
  • Ability to resolve calendar conflicts and make decisions regarding the executive's time effectively.
  • Experience interfacing with senior-level external partners, maintaining professionalism and confidentiality.
  • High degree of tact, discretion, and a professional presence.
  • Adaptability to work in a fast-paced, changing corporate environment.
  • Ability to work independently and collaboratively with internal and external stakeholders.
  • Strong judgment, initiative, reliability, and problem-solving skills.
  • Leadership and collaboration skills with team members at all organizational levels.
  • Ability to identify and manage independent projects to enhance learning and contribute to corporate objectives.
  • Proactive in identifying needs and taking initiative.
  • Ability to maintain composure under pressure and manage multiple interruptions.
  • Capacity to see the broader picture while maintaining attention to detail.
  • Excellent verbal and written communication skills.
  • Outstanding document preparation and word processing skills.


Dyne Therapeutics is an equal opportunity employer and does not discriminate against any employee or applicant based on age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by law.

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