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Administrative Coordinator

2 months ago

Watertown, Massachusetts, United States Manning Personnel Group Inc Full time
Job Summary

Manning Personnel Group Inc is seeking a highly organized and detail-oriented Administrative Assistant to join their dynamic team. As an Administrative Assistant, you will be responsible for providing administrative support to the R&D Executive team and other departments within the company.

Key Responsibilities
  • Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner.
  • Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis.
  • General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies.
  • Help with onsite events, including decorating, ordering catering and any necessary supplies.
  • Assist with researching company swag/merchandise items and placing orders.
  • Help handle administrative tasks for new hires.
  • Support hiring managers and the HR team with scheduling needs.
  • Communicate with candidates in a professional and timely manner, acting as the face of the company throughout the candidate's experience.
  • Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.).
  • Support R&D Executive team as needed.
  • Provide preparation support for large meetings (BOD, Town Halls, guest speakers).
  • Assist with outgoing shipping as needed.
  • Assist with additional office projects as needed.
Requirements
  • Bachelor's degree or at least one year of administrative assistant experience, ideally in a fast-paced dynamic professional environment.
  • Must be proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint.
  • Must have a positive can-do attitude and be a team player while also being able to work well independently.
  • Must have strong written and verbal communication skills.
  • Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
  • Ability to handle confidential information with discretion.
  • Must be a people person as you will be heavily interacting with staff, vendors, candidates, and assisting with social events by bringing a positive and upbeat attitude.
Equal Opportunity Employer

Manning Personnel Group Inc is an Equal Opportunity Employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.