Human Resources Office Management Specialist

1 week ago

Springfield, Illinois, United States V2X Full time
Position Overview

V2X is looking for a dedicated professional to deliver comprehensive administrative assistance to the National Geospatial-Intelligence Agency (NGA). The selected candidate will engage in a variety of functions to support the agency's Talent Acquisition Office, focusing on external recruitment, hiring initiatives, marketing events, and the overall execution of the agency's talent acquisition strategy.

Key Responsibilities
  • The candidate will provide essential Office Manager / Staff Officer Support services to the NGA/Talent Acquisition Office, facilitating the completion of tasks and responsibilities in the outlined functional areas.
  • Specific Duties Include:
  • Delivering general administrative assistance to the Talent Acquisition Office personnel (less than 40% of their time).
  • Coordinating, gathering, screening, and distributing HR materials in line with account management and pipeline management processes.
  • Utilizing NGA systems to aid in recruitment and hiring efforts.
  • Overseeing the content of the Talent Acquisition website, including the posting and updating of recruitment and hiring information.
  • Maintaining standard operating procedures (SOPs), templates, and guidance as directed by the government.
  • Planning and integrating hiring processes and strategies into mission and career service roles and responsibilities.
  • Processing and managing external applications while coordinating with NGA Recruiting, hiring managers, and applicants to facilitate the external hiring process.
  • Ensuring adherence to established agency processes, including fair and consistent human capital procedures and practices.
  • Supporting current and future position requirements to ensure recruitment efforts are focused and timely, producing high-quality candidate pools.
  • Scheduling and participating in necessary engagement meetings, working groups, town halls, and other events to support the Talent Acquisition Office.
  • Preparing, editing, and modifying white papers, briefings, reports, and other documentation.
Qualifications
  • Education / Certifications: One year of related experience may substitute for one year of education if a degree is required.
    • Bachelor's degree or equivalent experience in a related field.
  • Required Experience:
    • 7-10 years of experience as a Staff Officer or Office Manager (as detailed above).
    • A minimum of 12 months of demonstrated experience within the Intelligence Community.
    • A minimum of 24 months of demonstrated experience using SharePoint and electronic publishing applications such as the Microsoft Office Suite.
  • Desired Experience:
    • Master's Degree in Human Resources or a related field.
    • Familiarity with NGA hardware/software tools (e.g., SharePoint, People Soft, MS Outlook Macros, etc.).
  • Skills & Technology Used:
    • Proficient in PC computer platforms and the Microsoft Office Suite.
    • Strong communication (oral and written), interpersonal, and customer service skills.
  • Working Environment:
    • The work is typically conducted in an office setting and at client site locations, necessitating proper safety precautions. This job description is not intended to be exhaustive of all responsibilities, skills, efforts, or working conditions associated with this position. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions of this job. Personal Protective Equipment (PPE) is required when applicable; this includes but is not limited to head, hand, foot, torso, respiratory, vision, and hearing protection.
V2X is committed to fostering an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment, along with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace. V2X is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status, or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

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