Senior Administrative Assistant

4 weeks ago


Philadelphia, Pennsylvania, United States J&J Family of Companies Full time
Job Summary

We are seeking a highly skilled Senior Administrative Assistant to join our Johnson & Johnson Innovative Medicine Supply Chain organization in Wilson, North Carolina. This role will provide technical administrative support to the site General Manager and their team, ensuring seamless completion of administrative tasks and facilitating communication with various individuals and entities.

Key Responsibilities
  • Provide technical administrative support and facilitate communication for the General Manager and their team.
  • Oversee departmental oversight, including headcount tracking, budget management, and purchase order management.
  • Act as a resource for communications and correspondence, expense and invoice processing, schedule and travel management, organization of internal/external meetings, conference management, contractor management, procurement, and special projects.
  • Construct and prepare communication and presentation pieces.
  • Coordinate, develop, and analyze projects, providing monthly summaries of Program Management activities.
  • Serve as liaison as designated with community groups and organizations to help support and create strong local community ties.
  • Perform other related duties as assigned by management.
Qualifications
  • High School Degree
  • A minimum of 4 years of administrative experience supporting director-level or higher executives, preferably within a highly matrixed organization.
  • Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
  • Experience with travel and group logistics planning.
  • Ability to anticipate stakeholder needs without direct instruction and proactively address them.
  • Strong team player with the ability to coordinate effectively with staff.
  • Excellent interpersonal skills, attention to detail, and the ability to exercise discretion and sound judgment.
  • Exceptional verbal and written communication skills.
  • Strong analytical, problem-solving, organizational, and prioritization abilities.
  • Self-motivated with the ability to work independently and with minimal supervision.


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