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Senior Administrative Coordinator for Executive Leadership

1 month ago

Philadelphia, Pennsylvania, United States Team Clean Full time
Job Overview

We are seeking a highly skilled and organized Senior Administrative Coordinator to provide exceptional support to our Executive Vice President. This is an excellent opportunity to be part of a dynamic team and contribute to the company's success.

About Team Clean

Team Clean is a Certified women's business enterprise and minority enterprise, recognized for its commitment to excellence and community involvement. Our employees are passionate about their mission and strive to deliver outstanding results.

Job Description
  • Strategic Operations Support: Provide high-level administrative assistance to the EVP, including managing day-to-day operations, preparing essential documents, and coordinating projects.
  • Meeting Coordination: Schedule and organize departmental meetings, prepare agendas and meeting materials, and draft minutes and summaries for review.
  • Documentation and Data Preparation: Transcribe source material, prepare and proofread documents, reports, tables, and charts, and distribute them accordingly.
  • Regulatory Compliance Tracking: Maintain a schedule of deadlines for all regulatory filings and industry registrations.
  • Data Collection and Analysis: Coordinate the gathering of quarterly reports and data, supporting senior management decisions and staff evaluations.
Requirements and Qualifications
  • Experience: Minimum of five years in an administrative role, preferably supporting senior executives.
  • Skills:
    • Excellent interpersonal, written, and verbal communication skills.
    • Strong research, time management, and presentation skills.
    • High level of analytical ability.
    • Proven capability to work both independently and as part of a team.
    • Able to establish credibility and build trust with staff, customers, and external stakeholders.
    • Proficiency in Microsoft Office Suite, with the creativity to leverage these tools for effective task management and presentation creation.
Benefits

This role offers an opportunity to be deeply involved in the strategic operations of the company, supporting the EVP in achieving organizational goals and maintaining executive-level administrative excellence. The estimated annual salary for this position is $70,000 - $90,000, depending on experience.