Senior Administrative Representative

5 hours ago

Philadelphia, Pennsylvania, United States Pyramid Consulting Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Representative to join our team at Pyramid Consulting, Inc. This is a contract position with a 12+ month commitment and long-term potential.

The ideal candidate will have a minimum of 3-5 years of progressively responsible administrative experience and possess expert skills with critical Microsoft tools, including Word, Excel, PowerPoint, Outlook, and its calendar functions.

Key Responsibilities:

  • Manage calendar system and look for opportunities to enhance efficiencies.
  • Handle travel arrangements using Client's online travel booking tool.
  • Accurate and timely submission of expense reports as well as review, rejection, or approval of policy adherent expense reports submitted by team members.
  • Schedules and organizes internal and external meetings including Zoom/Webex and conference calls and handles any necessary logistics for outside guests.
  • Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees.
  • Maintains department organization chart and email distribution lists.
  • Support our Philadelphia Site leadership team with coordinating events including ordering food, booking rooms, setup and clean up.

Requirements:

  • Collaborative team player that can build / maintain a team-based environment with intra-department and Enterprise Administrative Assistant community.
  • Professional demeanor with excellent verbal and written communication skills.
  • High energy with the ability to keep up with a fast-paced working environment.
  • High degree of integrity and accountability to deliver strong, high-quality outcomes.
  • Ability to work independently and maintain confidential information in highly professional manner.
  • Ability to have a high-level of accuracy and detail-oriented.
  • Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.
  • Proactively anticipates needs of the team - always thinking ahead.
  • Experience with supporting a virtual workforce.
  • Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.

About Us:

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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