Senior Administrative Representative

2 days ago

Philadelphia, Pennsylvania, United States Hire Talent Full time

This position will provide high-level administrative support to the Senior Leader, focusing on efficient calendar management, meeting planning, and travel arrangements. The ideal candidate will have excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

  • Travel: Utilize online travel booking tools to arrange travel and ensure compliance with company policies.
  • Expenses: Submit accurate and timely expense reports, review and approve team members' expense reports, and maintain a high level of integrity in financial matters.
  • Calendar Management: Manage calendars, identify opportunities for efficiency improvements, and make sound judgments to prioritize scheduling needs.
  • Meeting Planning: Schedule internal and external meetings, organize logistics, and ensure seamless execution.
  • Staff Support: Record meeting minutes, track action items, and maintain departmental organization charts and email distribution lists.
  • Special Projects/Programs: Manage team-wide projects, such as team-building events and philanthropy initiatives.
  • Onsite Facilities Coordinator: Support the Philadelphia Site leadership team with event coordination, including ordering food, booking rooms, and setup and cleanup.

Qualifications:

  • Collaborative team player with excellent communication skills.
  • High energy and ability to adapt to a fast-paced environment.
  • High level of attention to detail and integrity in financial matters.
  • Ability to work independently and maintain confidential information.
  • Flexibility to adjust priorities and a solutions-oriented mindset.
  • Proactive and anticipatory in meeting team needs.
  • Experience in supporting a virtual workforce.
  • Technical proficiency with audio equipment, mobile devices, and desktop systems.
  • Travel may be required to support the Senior Leader.

Non-Negotiable Skills:

  • Previous experience in meeting planning and calendar management.
  • Attention to detail.
  • Ability to work independently and maintain confidential information.

Hire Talent is seeking a skilled administrative professional to support the Senior Leader in a fast-paced environment.

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