Administrative Assistant Senior Representative

4 weeks ago


Philadelphia, Pennsylvania, United States Pyramid Consulting Full time
Job Summary

We are seeking a highly skilled Administrative Assistant Senior Representative to join our team at Pyramid Consulting, Inc. This is a 12+ Months Contract opportunity with long-term potential and is located in Philadelphia, PA (Onsite). The successful candidate will be responsible for providing administrative support to our Senior Leader, including calendar management, travel arrangements, and expense reports.

Key Responsibilities
  • Travel Arrangements: Handle travel arrangements using Client's online travel booking tool.
  • Expenses: Accurate and timely submission of expense reports as well as review, rejection, or approval of policy adherent expense reports submitted by team members.
  • Calendar Management: Manage calendar system and look for opportunities to enhance efficiencies.
  • Meeting Planning: Schedules and organizes internal and external meetings including Zoom/Webex and conference calls and handles any necessary logistics for outside guests.
  • Staff Support: Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees.
  • Special Projects/Programs: Manage team-wide projects/programs as needed, such as team-building events, philanthropy, or other events.
Requirements and Experience
  • Skills: Calendar Management, MS Office, Meeting Planning.
  • Collaborative Team Player: Collaborative team player that can build / maintain a team-based environment with intra-department and Enterprise Administrative Assistant community and work closely with employees at all levels within the organization.
  • Professional Demeanor: Professional demeanor with excellent verbal and written communication skills.
  • High Energy: High energy with the ability to keep up with a fast-paced working environment.
  • Integrity and Accountability: High degree of integrity and accountability to deliver strong, high-quality outcomes.
  • Confidentiality: Ability to work independently and maintain confidential information in highly professional manner.
  • Accuracy and Detail-Oriented: Ability to have a high-level of accuracy and detail-oriented.
  • Flexibility and Solutions-Oriented: Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.
  • Proactive Anticipation: Proactively anticipates needs of the team - always thinking ahead.
  • Virtual Workforce Support: Experience with supporting a virtual workforce.
  • Technical Proficiencies: Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
  • Travel Requirements: Travel may be required to other client locations and offsites as needed to support the Senior Leader.
  • Previous Experience: Previous experience with meeting planning and calendar management.
  • Candidate Requirements: Candidate should have a minimum of 3-5 years of progressively responsible administrative experience required.
  • Fortune 500 Experience: Previous experience working at Fortune 500 companies highly desired.
  • Microsoft Tools: Expert skills with critical Microsoft tools, including, Word, Excel, PowerPoint, Outlook and its calendar functions.


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