Event Services Coordinator

2 weeks ago

Bloomington, Illinois, United States NADA Full time
Job Overview

The National Automobile Dealers Association (NADA) is seeking a Convention Services Coordinator to facilitate the planning and execution of significant events. This role is perfect for individuals who have a passion for event management, possess strong logistical skills, and are dedicated to providing exceptional service.

This full-time position is suited for those looking to advance their careers in event coordination, whether they have prior experience as a coordinator or administrative assistant in the events, hospitality, or sales sectors. It presents an exciting opportunity to engage with a top-40 tradeshow and tackle larger-scale conventions and events, offering new challenges and growth potential.

Work hours are onsite from Monday to Thursday, with the flexibility to work remotely on Fridays. We promote a healthy work environment, competitive compensation, and comprehensive benefits. The role may require occasional travel, estimated at up to 10%.

Key Responsibilities:

  • Oversee and manage registration and accommodation for major events, including notifications and logistical arrangements.
  • Serve as the primary contact for daily operations related to registration and housing, including vendor application testing and issue resolution.
  • Generate and present detailed reports on registration status, offering insights and updates for various events.
  • Establish and maintain strong relationships with housing and registration personnel, NADA leadership, VIPs, and attendees to ensure excellent service delivery.
  • Coordinate the setup of satellite registration areas, manage inventory of credentials and supplies, and supervise the distribution of materials.

Skills & Qualifications:

  • A minimum of 2 years of experience in event planning, meeting management, or hospitality, preferably within an association or corporate environment.
  • An Associate's degree in Hospitality Management, Event Management, Communications, Business Administration, or a related field, or equivalent relevant experience.
  • Excellent communication and interpersonal skills, with the ability to manage multiple tasks effectively under pressure and a talent for organizing complex details.
  • Proficiency in Microsoft Office, Maritz and Cvent registration systems, Airtable, and association management software is preferred.
  • Comfortable utilizing various software platforms and eager to adopt new technologies to enhance the event experience.

To be considered for this opportunity, please submit a resume and a cover letter outlining your qualifications and interest in the position.

NADA is committed to diversity within our workforce. We believe that diversity enhances excellence through the unique perspectives and experiences of each individual. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy and lactation), sexual orientation, military status, veteran status, and family medical or genetic information or any other protected class under federal, state, or local law.

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