Event Management Specialist

2 weeks ago


Bloomington, Illinois, United States Apex Systems Full time

Position: Special Events Coordinator

Location: Remote

Duration: 7 month contract

Hours: Part-time, 20 hours a week (flexible on days and hours)

Compensation: $34.00/hr

Key Responsibilities:


• Assist in the planning and execution of client-focused events.


• Create and implement planning strategies and logistics for key Managed Customer Events.


• Oversee project timelines and plans to ensure that team members remain organized and focused on their tasks, facilitating timely event execution, including collateral creation, communications, customer RSVPs, and event agendas.


• Coordinate event logistics such as schedules, transportation, meals, accommodations, and travel arrangements, collaborating with the Administrative Assistant.


• Craft communications for regional leaders and property levels concerning various projects.

We are looking for innovative thinkers and proactive self-starters who can excel in a dynamic environment.

Success in this role will be reflected through the following attributes and skills:


• Exceptional organizational skills with a keen eye for detail and strong project management experience, demonstrating the ability to meet deadlines and adapt priorities as necessary.


• A creative perspective for designing engaging training materials.


• Strong analytical skills to identify unique, innovative, yet practical solutions to challenges.


• Capability to effectively guide busy, experienced individuals in fulfilling their project responsibilities amidst other commitments.

Minimum Qualifications:


• At least 2 years of professional experience managing multiple large-scale projects.


• A minimum of 2 years of experience in planning and executing customer-focused events.


• 2+ years of experience in Project Management, Learning & Development, or similar roles that involved navigating and managing cross-functional projects within a complex environment.


• Proficiency in Microsoft Office Suite, especially PowerPoint, SharePoint, and Excel.


• Availability to dedicate 20 hours per week to job responsibilities.

Preferred Qualifications:


• Familiarity with key commercial functions in the hospitality sector (Sales & Marketing, Revenue Management, and Catering & Events).


• Experience at the property level in a commercial capacity.



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