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Administrative Coordinator
2 months ago
The Administrative Assistant plays a vital role in ensuring the efficient operation of the assigned department or facility. This position requires a highly organized and detail-oriented individual who can perform a variety of clerical and administrative tasks with minimal supervision.
Key Responsibilities- Schedule and coordinate complex activities, including meetings, travel, conferences, and department activities.
- Perform desktop publishing and create visual presentations.
- Establish, maintain, and update filing systems, and retrieve information from files as needed.
- Organize and prioritize large volumes of information and calls.
- Sort and distribute mail, and draft written responses or replies by phone or email when necessary.
- Respond to regularly occurring requests for information and answer phones, taking messages or fielding/answering routine and non-routine questions.
- Act as a liaison with other departments and outside agencies, handling confidential and non-routine information and explaining policies when necessary.
- Work independently and within a team on special projects, acting as a project manager when necessary.
- Type and design general correspondences, memos, charts, tables, graphs, business plans, and other documents, proofreading for spelling, grammar, and layout.
- High school diploma.
- Prior administrative experience.
- Occasional travel may be required.
Vesta Property Services offers a comprehensive benefits package, including medical, dental, and vision coverage, life and disability insurance, 401(k) retirement plans, and additional perks such as a Health Savings Account, Flexible Spending Account, and Pet Discount Plan.
We also provide support through free counseling sessions, legal advice sessions, professional development opportunities, and an outstanding referral program for both full-time and part-time staff associates.
We are an equal employment opportunity employer and welcome applications from qualified candidates without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
