Administrative Coordinator
1 week ago
Aspen Aerogels, Inc. is seeking a highly skilled and organized Administrative Assistant to join our dynamic team. The ideal candidate will possess excellent administrative support skills, strong interpersonal abilities, and proficiency in Microsoft Office.
Key Responsibilities:
- Manage executive schedules, including travel arrangements, appointments, and agenda creation.
- Provide administrative support, including filing, correspondence, and document organization.
- Coordinate logistical arrangements for meetings and events.
- Assist in preparing and editing documents, reports, and presentations.
Communication and Collaboration:
- Act as a primary point of contact between executives and internal/external clients.
- Maintain professional relationships with clients, vendors, and internal teams.
- Develop and maintain a system for tracking and reporting relevant metrics and performance data.
Client Services:
- Answer and direct phone calls in a courteous and professional manner.
- Assist clients with inquiries, processing orders, and resolving any issues or concerns.
- Collaborate with various departments to ensure client satisfaction.
Project Management:
- Assist in project planning and execution.
- Coordinate and monitor timelines and project progress.
- Facilitate communication between project stakeholders to ensure alignment and collaboration.
Requirements:
- 1+ years of experience in an administrative role.
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Excellent phone etiquette and interpersonal skills.
- Strong organizational skills with a keen attention to detail.
- Ability to prioritize tasks and manage time effectively.
- Demonstrated ability to handle confidential information with discretion.
- Proactive and able to work both independently and as part of a team.
- Exceptional written and verbal communication skills.
- High school diploma required; Associate's or Bachelor's degree preferred.
Aspen Aerogels, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from candidates of all abilities, backgrounds, and experiences.
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