Administrative Coordinator

2 days ago


Orlando, Florida, United States Qwalifize LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support and assistance to management and/or professional staff.

The successful candidate will be responsible for maintaining records, managing files, tracking projects, and coordinating with teams. Strong organizational skills, resourcefulness, and a proactive approach to problem-solving are essential for this role.

Key Responsibilities
  • Maintain accurate and up-to-date records within our current software
  • Manage both hard copy and electronic files
  • Track and support coordination with teams
  • Monitor and track all assigned projects through our current project tracking system
  • Assist with the preparation of meetings and take notes during meetings, including sending out follow-up reminders
  • Communicate and track real estate transactions with sellers, attorneys, associations, consultants, and other governmental agencies
  • Assist in securing documents necessary to complete assigned projects
  • Track, maintain, and monitor project files, information, project reports, and contact records
Requirements
  • A minimum of 4 years of administrative responsibility
  • Detail-oriented, ability to plan, organize, and coordinate work projects
  • Experience with or the ability to learn basic real estate transactions
  • Strong written and verbal communication skills
  • Ability to manage competing priorities, work well under pressure, and remain flexible to constantly changing schedules and demands
  • Ability to support the organization's preferences and priorities
  • Experience with Microsoft Office Suite and Excel
  • Experience with or the ability to learn in-house software within 6 months of hire
  • Ability to type at the rate of forty (40) correct words per minute
Preferred Qualifications
  • Project management skills
Work Environment

This is a full-time position, Monday through Friday, 7:30 am to 4:30 pm. Business casual dress code is required.

Benefits include medical, dental, vision, and more. Drug and background checks are performed. Valid identification and reliable transportation are required.



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