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Proposal Coordinator

2 months ago

Fort Lauderdale, Florida, United States Chen Moore and Associates Full time
About the Role

Chen Moore and Associates is seeking a highly skilled Proposal Coordinator to join our business development and marketing team. As a key member of our team, you will be responsible for coordinating local government and DOT pursuits, working with technical staff to develop proposals, and proofreading and editing proposal text for proper grammar, spelling, readability, and compliance.

Key Responsibilities
  • Coordinate local government and DOT pursuits with internal and external pursuit team members.
  • Work directly with technical staff to develop proposals, presentations, graphics, marketing material, web media, etc.
  • Proofread and edit proposal text for proper grammar, spelling, readability, and compliance.
  • Evaluate and assist in preparing content to make sure it satisfies RFP requirements and company brand standards.
  • Write non-technical content and edit proposals for messaging, strategy, and persuasiveness.
  • Work with graphic designers and/or assist in creating strategic, persuasive graphics.
  • Facilitate internal QA/QC procedures for all marketing and proposal materials.
  • Serve as the collection point for intelligence related to clients and competitors to support opportunities/pursuits.
  • Create & maintain resumes, company information, project descriptions, and photography for proposals, SOQs, or other materials.
  • Maintain marketing/communications databases and file folder structures.
  • Conduct basic research on market trends, competitor materials, media contacts, etc.
  • Basic graphic design tasks, such as diagrams, tables, charts, cover designs, layouts for proposals, presentations, marketing materials, reports, etc.
  • Perform general marketing-related administrative duties as requested.
  • Assist with public relations efforts with other marketing team members that may include planning/coordinating client events, including conferences.
  • Assist with social media efforts and strategies with other marketing team members across various social media platforms maintaining a consistent and engaging user experience.
Requirements
  • Bachelor's degree in business, marketing or a related field
  • At least 5 years of experience as a marketing professional in the A/E/C industry
  • Proficiency in Adobe Creative Suite and Microsoft Office, especially InDesign, Acrobat, MS Word, Excel, PowerPoint, Outlook, and SharePoint
  • Ability to effectively set priorities while juggling multiple deadlines, maintaining composure under pressure.
  • Experience facilitating and documenting discussions and leading proposal kick-off meetings and team reviews.
  • Involvement with local marketing and or A/E/C organizations and willingness to attend events on behalf of the firm.
  • Experience with Deltek Vision/Vantagepoint is preferred but not required.
  • Create presentations with technical team members using the latest software for procurement efforts. Strong knowledge and experience with PowerPoint and Prezi are a plus.
  • Excellent oral, communication, interpersonal, and time management skills, with ability to interact at the client and senior staff level.
  • Demonstrates flexibility by adjusting readily to changing priorities in a fast-paced, deadline-driven environment.
  • Demonstrates strong work ethic and quality in work.