Proposal Coordinator

1 month ago

Fort Lauderdale, Florida, United States Chen Moore and Associates Full time
Job Title: Proposal Coordinator

Chen Moore and Associates is seeking a highly organized and detail-oriented Proposal Coordinator to join our business development and marketing team. As a key member of our team, you will be responsible for coordinating proposal efforts, developing marketing materials, and ensuring the highest level of quality in all our proposals.

Key Responsibilities:
  • Coordinate proposal efforts, including coordinating with internal and external teams, managing timelines, and ensuring all necessary materials are submitted on time.
  • Develop and edit marketing materials, including proposals, presentations, and graphics, to ensure they meet the company's brand standards and RFP requirements.
  • Work closely with technical staff to develop and refine proposal content, ensuring it is accurate, concise, and persuasive.
  • Evaluate and assist in preparing content to ensure it meets RFP requirements and company brand standards.
  • Collaborate with graphic designers to create strategic and persuasive graphics.
  • Facilitate internal QA/QC procedures for all marketing and proposal materials.
  • Collect and maintain intelligence related to clients and competitors to support opportunities and pursuits.
  • Create and maintain resumes, company information, project descriptions, and photography for proposals, SOQs, and other materials.
  • Maintain marketing and communications databases and file folder structures.
  • Conduct basic research on market trends, competitor materials, media contacts, and other relevant topics.
  • Perform basic graphic design tasks, such as diagrams, tables, charts, cover designs, and layouts for proposals, presentations, and marketing materials.
  • Assist with public relations efforts and social media strategies with other marketing team members.
Requirements:
  • Bachelor's degree in business, marketing, or a related field.
  • At least 5 years of experience as a marketing professional in the A/E/C industry.
  • Proficiency in Adobe Creative Suite and Microsoft Office, especially InDesign, Acrobat, MS Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Ability to effectively set priorities while juggling multiple deadlines and maintaining composure under pressure.
  • Experience facilitating and documenting discussions and leading proposal kick-off meetings and team reviews.
  • Involvement with local marketing and A/E/C organizations and willingness to attend events on behalf of the firm.
  • Experience with Deltek Vision/Vantagepoint is preferred but not required.
  • Excellent oral, communication, interpersonal, and time management skills, with the ability to interact at the client and senior staff level.
  • Demonstrates flexibility by adjusting readily to changing priorities in a fast-paced, deadline-driven environment.
  • Demonstrates a strong work ethic and quality in work.
About Chen Moore and Associates:

Chen Moore and Associates is a highly regarded multi-disciplinary firm with a strong commitment to quality and excellence. We pride ourselves on working to be part of the fabric of the community and are leaders in community service and the profession. Our staff and activities are centered around making the community we work in a better place to live. We promote a fun and flexible work environment, taking pride in the quality of our work and a team-oriented approach, both inside and outside of the office.

We offer a career opportunity rather than a job – an opportunity that will take our employees as far as they want it to go. You will find that both the management and employees of CMA are dedicated to high achievement and genuinely concerned about employee job satisfaction.

We are an Equal Opportunity Employer and invite resumes from all interested parties, including women, minorities, veterans, and persons with disabilities.

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