Current jobs related to Executive Assistant - Fort Lauderdale, Florida - Hard Rock Cafe

  • Executive Assistant to Senior Executives

    1 month ago

    Fort Lauderdale, Florida, United States Broward Health Full time

    Job SummaryAs an Executive Assistant to Senior Executives, you will provide high-level administrative support to senior executives at Broward Health Corporate Spectrum. This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.Key ResponsibilitiesPrepare correspondence, reports, and presentations...

  • Executive Assistant

    4 weeks ago

    Fort Lauderdale, Florida, United States Hard Rock Cafe Full time

    Job Title: Executive AssistantJob Summary:The Executive Assistant provides administrative support to the Department Head, ensuring the smooth operation of the department. This role involves coordinating office activities, scheduling appointments, and providing information to callers.Key Responsibilities:Coordinate office activities, including scheduling...

  • Executive Assistant to CEO

    4 weeks ago

    Fort Lauderdale, Florida, United States CenterStar Property Group Full time

    Job SummaryCenterStar Property Group seeks a highly skilled and organized Executive Assistant to provide exceptional support to our CEO.The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.Responsibilities:Provide administrative support to the CEO, including...

  • Accounts Receivable Specialist

    2 weeks ago

    Fort Lauderdale, Florida, United States Aviation Parts Executive Inc Full time

    Company OverviewAviation Parts Executive Inc is a dynamic and growing team seeking a dedicated and detail-oriented Accounts Receivable Specialist to join our family-based culture. Our close-knit team values collaboration, respect, and empowerment, making us a great fit for those who thrive in a supportive environment.SalaryThe successful candidate can expect...

  • Litigation Legal Assistant

    4 weeks ago

    Fort Lauderdale, Florida, United States Ascension Global Staffing & Executive Search Full time

    Job Title: Litigation Legal AssistantAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm, is a leader in innovation and excellence.Our team is dedicated to identifying and attracting top talent across the nation, with a unique blend of cultural insight and professional expertise.We are seeking a full-time,...

  • Litigation Legal Assistant

    3 weeks ago

    Fort Lauderdale, Florida, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search is a leading national recruiting firm dedicated to excellence and innovation.Our team is committed to diversity and inclusion, and we pride ourselves on creating an environment that fosters success for both employers and candidates.We are seeking a full-time, experienced litigation legal assistant to join our...

  • Executive Chef Assistant

    3 weeks ago

    Fort Lauderdale, Florida, United States Culinaire Staffing Full time

    Job OverviewCulinaire Staffing is seeking a highly skilled Sous Chef to lead our kitchen team in a fast-paced, upscale full-service restaurant environment.As a key member of our culinary team, you will be responsible for ensuring the highest level of quality and consistency in our dishes, while maintaining a safe and efficient kitchen operation.Key...

  • Executive Support Specialist

    4 weeks ago

    Fort Lauderdale, Florida, United States Offer Accept Full time

    Job OverviewWe are seeking a highly skilled and experienced Executive Assistant to join our team. As the right-hand person to our C-suite executives, you will play a critical role in ensuring the smooth operation of our organization.Key ResponsibilitiesCalendar ManagementManage multiple complex calendars for C-suite executives, including scheduling meetings,...

  • Group Benefits Account Manager

    4 weeks ago

    Fort Lauderdale, Florida, United States Criterion Executive Search Full time

    Job SummaryCriterion Executive Search is seeking a skilled Group Health & Benefits Account Manager or Assistant to support our clients and producers in the region. The ideal candidate will have excellent customer service skills, be able to handle escalated service issues, and have experience with enrollment meetings. This is a great opportunity for someone...

  • Executive Director

    4 weeks ago

    Fort Lauderdale, Florida, United States Five Star Senior Living Full time

    Job Title: Executive DirectorFive Star Premier Residences of Plantation is seeking an experienced Executive Director to lead our senior living community in Plantation, FL. As a key member of our team, you will be responsible for providing comprehensive leadership and management of the community, ensuring exceptional resident experience and satisfaction.Key...

  • Executive Chef

    3 weeks ago

    Fort Lauderdale, Florida, United States Marriott International Full time

    Job SummaryAs an Executive Chef at Marriott International, you will be responsible for the overall success of the daily kitchen operations. You will exhibit culinary talents by personally performing tasks while leading the staff and managing all food-related functions. Your goal will be to continually improve guest and employee satisfaction while maintaining...

  • Accounts Receivable Specialist

    4 weeks ago

    Fort Lauderdale, Florida, United States Aviation Parts Executive Full time

    Job Opportunity: Accounts Receivable ClerkAviation Parts Executive, Inc. is seeking a highly organized and detail-oriented Accounts Receivable Clerk to manage our financial transactions effectively. The ideal candidate will thrive in a collaborative environment, demonstrating a strong commitment to customer service while handling tasks under tight...

  • Accounts Receivable Specialist

    4 weeks ago

    Fort Lauderdale, Florida, United States Aviation Parts Executive Full time

    Job Opportunity: Accounts Receivable ClerkAviation Parts Executive, Inc. is seeking a highly skilled and detail-oriented Accounts Receivable Clerk to join our team. As a key member of our financial operations team, you will be responsible for managing our financial transactions effectively, ensuring accuracy and efficiency in all aspects of accounts...

  • Business Development Executive

    4 weeks ago

    Fort Lauderdale, Florida, United States Metric Full time

    Business Development ExecutiveMetric is seeking a highly motivated and results-driven Business Development Executive to join our team in Fort Lauderdale. As a Business Development Executive, you will be responsible for attracting new accounts, developing and maintaining relationships in your niche specialist market, and delivering search solutions at the...

  • Senior Sales Executive

    3 weeks ago

    Fort Lauderdale, Florida, United States Paycor Full time

    Job SummaryThe Senior Sales Executive is responsible for identifying potential clients with employees through prospecting activities, consulting with the potential clients to determine the optimal solutions to solve business challenges, and presenting Paycor products and services to new clients within assigned territories.Key ResponsibilitiesIdentify...

  • Construction Sales Account Executive

    4 weeks ago

    Fort Lauderdale, Florida, United States Best Roofing Services LLC Full time

    Job Title: Construction Sales Account ExecutiveBest Roofing Services LLC is seeking a highly motivated and relationship-focused Sales Account Executive to join our growing team. As the driving force behind securing roof replacement projects and maintaining lasting relationships with our clients, you will be the face of the company.Key...

  • Financial Transaction Coordinator

    4 weeks ago

    Fort Lauderdale, Florida, United States Aviation Parts Executive Inc Full time

    Accounts Receivable Clerk OpportunityAviation Parts Executive, Inc. is seeking a detail-oriented and organized Accounts Receivable Clerk to manage our financial transactions effectively. The ideal candidate will thrive in a collaborative environment, demonstrating a strong commitment to customer service while handling tasks under tight deadlines. Proficiency...

  • Litigation Paralegal Specialist

    4 weeks ago

    Fort Lauderdale, Florida, United States Ascension Global Staffing & Executive Search Full time

    Job Opportunity at Ascension Global Staffing & Executive SearchWe are a leading national recruiting firm dedicated to identifying and attracting top talent across the nation.Our team is committed to diversity and inclusion, and we pride ourselves on creating an environment that fosters success for both employers and candidates.We are seeking a skilled...

  • Executive Assistant

    3 weeks ago

    Fort Myers, Florida, United States Level Up Law Firm Business Coaching Full time

    Job OverviewWe're seeking a highly organized and detail-oriented Executive Administrative Assistant to provide exceptional support to our team. As a key member of our organization, you will play a vital role in ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and coordinate weekly programs, ensuring all necessary materials...

  • Knowledge Management Coordinator

    4 weeks ago

    Fort Lauderdale, Florida, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search: A Leader in Innovation and ExcellenceWe are a Hispanic Women Owned & Operated National Recruiting Firm, dedicated to identifying and attracting top talent across the nation. Our unique blend of cultural insight and professional expertise creates an environment that fosters success for both employers and...

Executive Assistant

2 months ago

Fort Lauderdale, Florida, United States Hard Rock Cafe Full time
Job Description

Overview

The Executive Administrative Assistant is responsible for coordinating office activities, including scheduling appointments, delegating work, providing information to callers, taking notes, and relieving the Department Head of clerical administrative and business-related details.


Responsibilities

  • Take notes on computer and/or transcribe from voice recordings involving standard business vocabulary on highly confidential company matters.
  • Compose and type routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation, or spelling as needed.
  • Establish, maintain, and revise department filing systems.
  • Screen telephone calls and visitors, ascertaining who can be redirected.
  • Provide information to callers, including senior management and key external sources, which requires a comprehensive knowledge of company policies, practices, and operations.
  • Perform a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions.
  • Maintain the Department Head's calendar, regularly arranging for meetings, conferences, and appointments, and arranging hotel and travel accommodations.
  • Open and review all mail directed to the Department Head, compose responses to routine inquiries, delegate items to subordinate managers, and forward appropriate items to the Department Head.
  • Follow up on all assignments delegated to subordinate managers regarding status, expected completion date, etc.
  • Record minutes of staff meetings and distribute to appropriate personnel.
  • Promote a positive public/employee relations at all times.
  • Maintain a clean, safe, and hazard-free work environment within the area of responsibility.
  • Perform all other related and compatible duties as assigned.
  • Manage invoices, including following up with AP, being the point person for vendors, and tracking marketing budgets.
  • Oversee office organization, including supplies, IT requests, new hire setup, meeting room requests, contracts, and vendor registration.
  • Support larger sales and marketing meetings, including catering orders, printing ahead of time, and agendas.
  • Support special ordering and requests, including brand activations, asset ordering, printing materials, and shipping and packaging.
  • Brand deck proofing and supporting the team in a timely manner with shipping and packaging to support activations and initiatives.
  • Support the team with marketing items that have special needs or requests to be sent.
  • Keep track and accountability for all assets with partnerships.
  • Support executive meetings, including compiling and supporting all projects and deck slides.
  • Coordinate the calendar for the SVP and, if necessary, the Marketing Global team, sending out invites, avoiding overlapping meetings, and providing proactive agenda notes and support.
  • Take notes and send recaps in a timely manner, follow up on SVP's behalf for pending deadlines, and ensure the correct team members have meeting invites and are included on meetings.
  • Assist with flight and hotel bookings for the SVP's business travels and support Elena's and team expense reports in a timely manner.
  • Oversee department time off to ensure proper staffing in the office.
  • Support offsite storage for the cafe division, including products for seasonal campaigns, guitars, gift cards, and uniforms.
  • Facilitate Power Hour and provide competitor analysis updates.
  • Collect information about sales strategies and support pulling sales marketing metrics, sales activations, delivery, Open table, SMG, and UNITY.
  • Support Triple seat and Sell this Way's reporting on a weekly basis.

Qualifications

  • One to two years of related experience required.
  • High School diploma or GED required, college degree preferred.
  • Prior casino or hospitality executive admin experience preferred.
  • Must be computer literate, proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.

Work Environment

  • Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be in operating areas.
  • While performing the duties of this job, the employee is frequently required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, and taste or smell.
  • The employee must frequently lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.

Disclaimer
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change.