Executive Assistant

4 days ago

Fort Lauderdale, Florida, United States Hard Rock Cafe Full time
Job Title: Executive Assistant

Job Summary:

The Executive Assistant provides administrative support to the Department Head, ensuring the smooth operation of the department. This role involves coordinating office activities, scheduling appointments, and providing information to callers.

Key Responsibilities:
  • Coordinate office activities, including scheduling appointments and delegating work.
  • Provide information to callers, including senior management and external sources, requiring a comprehensive knowledge of company policies and operations.
  • Maintain the Department Head's calendar, arranging meetings, conferences, and appointments, as well as hotel and travel accommodations.
  • Open and review all mail directed to the Department Head, composing responses to routine inquiries and delegating items to subordinate managers.
  • Follow up on assignments delegated to subordinate managers, ensuring timely completion and accuracy.
  • Record minutes of staff meetings and distribute to appropriate personnel.
  • Promote positive public and employee relations at all times.
  • Maintain a clean, safe, and hazard-free work environment within the area of responsibility.
  • Perform all other related and compatible duties as assigned.
Qualifications:
  • One to two years of related experience required.
  • High School diploma or GED required, college degree preferred.
  • Prior casino or hospitality executive admin experience preferred.
  • Must be computer literate, with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.
Work Environment:
  • Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be in operating areas.
  • While performing the duties of this job, the employee is frequently required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, and taste or smell.
  • The employee must frequently lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.

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