Event Planning Specialist

2 weeks ago


Tulsa, Oklahoma, United States YMCA of Greater Tulsa Full time
Job Overview

Position Title: Special Events Coordinator

Employment Status: Non-Exempt, Hourly

ROLE SUMMARY:

The Special Events Coordinator plays a pivotal role in the meticulous planning and execution of various events, including celebrations, gatherings, conferences, and meetings hosted at our YMCA. All personnel embody the philosophy, mission, and objectives of the YMCA, particularly in relation to youth development initiatives. It is essential for staff to collaborate effectively with colleagues to fulfill the YMCA's goals.

KEY RESPONSIBILITIES (not exhaustive):

  • Support the planning, execution, and management of event specifics.
  • Oversee event setup and dismantling.
  • Guarantee the safety and security of all attendees.
  • Maintain cleanliness and organization of event spaces, ensuring proper storage of supplies and equipment.
  • Proactively promote YMCA rental facilities within the local community.
  • Organize and participate in meetings with members, local businesses, and community stakeholders.
  • Assist with administrative duties, marketing strategies, and leadership projects associated with the YMCA of Greater Tulsa.
  • Exhibit professionalism, friendliness, and enthusiasm during events, while reflecting the core values of the YMCA.
  • Ensure that all members and guests feel secure and welcomed, regardless of their backgrounds.
  • Uphold a high standard of professional ethics through fair and consistent application of YMCA policies and procedures.
  • Stay informed about YMCA facilities, policies, and procedures.
  • Perform additional tasks as required.

Qualifications:

  • Minimum age of 18 years.
  • High school diploma or GED equivalent.
  • Excellent presentation abilities.
  • Highly organized with sound judgment and independent decision-making skills.
  • Exemplary role model with strong leadership, conflict resolution, and diplomatic skills.
  • Current CPR/First Aid/O2 certification (training will be provided upon hiring).

Preferred Qualifications:

  • Certification or degree in a relevant field such as marketing, business, or hospitality.
  • Bilingual proficiency in English and Spanish.


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