Office Administrator for Family Law Practice

2 weeks ago

Dallas, Texas, United States Hargrave Family Law Full time
Job Overview

Position: Legal Receptionist - Administrative Support - IN OFFICE ONLY

Are you excited about your work environment? We believe that each day should start with enthusiasm. At Hargrave Family Law, we prioritize a positive firm culture, investing in our team members and the firm as a whole. Join a collaborative team that fosters creativity and supports each other's professional development while serving our clients.

Our firm specializes in family law, guiding clients through the process of ending marriages with dignity and respect. We aim to transform what can be a difficult time into a period of growth, focusing on the future and empowering clients to make informed decisions.

We are seeking a dedicated administrative professional to join our team in an in-office capacity.

  • This role is not intended as a stepping stone.
  • This position is not for those pursuing a paralegal career.
  • We are looking for experienced administrative professionals who value hospitality and essential administrative support.

There is an opportunity for growth within the Administrative Track.

If you thrive in a collaborative environment, we would love to hear from you.

Compensation:

Annual salary range of $42,000 - $47,500, commensurate with experience.

Key Responsibilities:

This role is vital in ensuring clients receive compassionate and efficient service. Strong interpersonal skills are essential for becoming a valued member of our firm.

  • Manage incoming calls, ensuring they are screened, prioritized, and directed appropriately; communicate professionally with clients, vendors, attorneys, and court personnel; accurately document messages and relay them to the appropriate team members.
  • Oversee the reception area, conference rooms, and kitchen; maintain inventory and cleanliness.
  • Deliver exceptional hospitality; arrange refreshments and meals for meetings and conferences.
  • Handle incoming and outgoing mail efficiently.
  • Open and close the office daily.
  • Provide clerical support to all team members as needed; prepare various documents and correspondence accurately.
  • Organize and manage the daily workflow for attorneys and paralegals.
  • Maintain the case management database.
  • Gather and log potential client information.
  • Establish and maintain an organized filing system for both electronic and physical documents.
  • Assist with marketing efforts as required; maintain contact lists and support marketing initiatives.
Qualifications:
  • Exhibit professionalism and a positive demeanor at all times.
  • Demonstrate reliability and punctuality.
  • Possess strong interpersonal skills for effective communication with clients and colleagues.
  • Ability to work collaboratively and contribute to team efforts.
  • Maintain confidentiality and exercise discretion.
  • Highly organized with the ability to manage multiple tasks.
  • Bring a collaborative spirit and a sense of humor to our dynamic team.
About Hargrave Family Law

We are a specialized family law firm dedicated to providing collaborative and non-adversarial solutions for divorce. Our commitment is to find the best outcomes for each client while upholding their core values.

Benefits for full-time positions include:

  • Paid Holidays (11)
  • PTO (available after 90 days)
  • Health Insurance (available after 60 days, partially subsidized)
  • Life and AD&D insurance (available after 60 days, fully subsidized)
  • Dental and Vision insurance available at employee cost (available after 60 days)
  • Employee Assistance Program (EAP)
  • Long & Short Term Disability Insurance (eligible after 180 days, fully subsidized)
  • 401(k) benefits (eligible after 1 year with employer contributions)
  • Cell phone reimbursement
  • Remote/Hybrid work options for most positions
  • Continuing education opportunities

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