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Administrative Support Specialist

2 months ago

Dallas, Texas, United States Hargrave Family Law Full time
Job Overview

Position: Legal Receptionist - Administrative Assistant

At Hargrave Family Law, we believe that work should be a place of joy and collaboration. Our firm prioritizes a positive culture where every team member is valued and supported. As a part of our dedicated team, you will play a vital role in fostering a welcoming environment for our clients.

We specialize in family law, focusing on helping individuals navigate the complexities of divorce with compassion and integrity. Our approach is centered on empowering clients to transition through this challenging time with dignity and hope, ensuring they are aware of all available options.

We are currently seeking an experienced administrative professional who thrives in an in-office setting. This role is not intended for those seeking a paralegal career path but is ideal for individuals who appreciate the significance of hospitality and administrative excellence.

  • Note: This is not a stepping stone position.
  • Note: We are looking for seasoned administrative professionals.

There is potential for growth within the administrative track of our firm.

If you are a team player who enjoys collaboration, we encourage you to reach out.

Compensation:

Annual salary ranges from $42,000 to $47,500, commensurate with experience.

Key Responsibilities:

Your role will be essential in ensuring our clients receive exceptional service. The following responsibilities are crucial:

  • Manage incoming calls, ensuring effective communication with clients, vendors, and court personnel; accurately document messages and relay them to the appropriate team members.
  • Oversee the reception area and maintain cleanliness in common spaces, including conference rooms and kitchens.
  • Provide outstanding hospitality by preparing refreshments for meetings and events.
  • Handle incoming and outgoing mail efficiently.
  • Open and close the office daily.
  • Assist all team members with clerical tasks, including drafting documents and correspondence.
  • Organize and prioritize daily workflows for attorneys and paralegals.
  • Maintain the firm's case management system.
  • Gather initial client information for potential new clients.
  • Establish and uphold an organized filing system for both electronic and physical documents.
  • Support marketing efforts as needed, including maintaining contact lists.
Qualifications:
  • Exhibit professionalism and a positive demeanor at all times.
  • Demonstrate reliability and punctuality.
  • Possess strong interpersonal skills for effective communication with clients and colleagues.
  • Be adaptable and willing to assist with various tasks to support the team.
  • Maintain confidentiality and integrity in all interactions.
  • Display exceptional organizational skills and the ability to multitask.
  • Embrace a collaborative spirit.
  • Have a sense of humor to complement our vibrant team culture.
About Hargrave Family Law

We are a boutique family law firm dedicated to providing innovative and non-adversarial solutions for our clients. Our mission is to advocate for our clients' needs while respecting their core values throughout the divorce process.

Benefits for full-time positions include:

  • Paid Holidays
  • Paid Time Off (PTO)
  • Health Insurance
  • Life and AD&D Insurance
  • Dental and Vision Insurance
  • Employee Assistance Program (EAP)
  • Disability Insurance
  • 401(k) with employer contributions
  • Cell phone reimbursement
  • Continuing education opportunities