Executive Assistant II

1 week ago

Dallas, Texas, United States Comerica Bank Full time
Job Description

Executive Assistant II

The Executive Assistant II provides advanced general administrative support to a department or group of professionals within Comerica Bank. This role requires minimal supervision and involves regular interaction with executive management and all levels of employees from across the organization.

Key Responsibilities
  • Administrative Duties:
    • Manage complex calendars, coordinate appointments, meetings, and travel, and perform extensive rescheduling.
    • Anticipate travel needs of executives and coordinate complex travel arrangements.
    • Develop meeting materials, create documents and presentations, gather agenda items, draft and edit correspondence, and act as a meeting scribe in team meetings or as needed.
    • Manage recognition and volunteerism programs within the department.
    • Perform advanced administrative support specific to assigned functional area with a moderate amount of supervision.
    • Lead small-scale projects and participate in broader projects.
  • Department Management:
    • Maintain department budget and complete special projects as needed.
    • Inform management of pending issues and items that have been handled on their behalf.
    • Manage department data and run reports, such as key performance metrics, compliance, and training.
    • Organize department programs and events, including recognition events.
    • Arrange and coordinate on-site and off-site meetings.
  • Dimension and Scope Data:
    • Provide advanced administrative support to a department or group of professionals for BE2 and below under minimal supervision.
Requirements
  • Skilled in managing one's own time and the time of others.
  • Skilled in completing assignments accurately and with attention to detail.
  • Ability to set priorities and complete assignments on time.
  • Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
  • Ability to process and handle confidential information with discretion.
  • Critical thinking skills and problem-solving skills.
  • Judgment and decision-making skills.
  • Ability to take ownership and make decisions independent of customer involvement.
  • Excellent communication skills (written and oral).
  • Excellent organizational, multi-tasking, and time management skills.
  • Highly responsive, flexible, and adaptable.
  • Proactive thinker and action taker.
Communication and Interpersonal Skills
  • Ability to communicate effectively in both oral and written form.
  • Ability to work successfully as a member of a team and independently.
  • Ability to effectively handle difficult and/or angry people.

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