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Administrative Coordinator

2 months ago

Toledo, Toledo, United States Contech Engineered Solutions Full time
About the Role:

The Administrative Assistant plays a crucial role in providing comprehensive administrative support to Contech executives and management, ensuring smooth operations across departments.

Key Responsibilities:
  • Perform a variety of complex, highly responsible, sensitive, and confidential office and administrative support to Contech executives and departments.
  • Draft and prepare correspondence, presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  • Assist in organizing events, liaising with vendors, arranging catering, coordinating A/V equipment, and preparing necessary materials.
  • Provide information and service to a wide range of internal and external customers.
  • Update and maintain company directories, territory maps, and organizational charts.
  • Coordinate travel arrangements and prepare itineraries.
  • Perform tasks such as managing documents, collecting and distributing mail, and managing FedEx/UPS packages.
  • Undertake other duties as assigned, contributing to the overall efficiency and effectiveness of the office operations.
Requirements:
  • High School Diploma or GED; Associate's degree preferred.
  • 5 or more years of experience in an administrative support role.
  • Strong sense of professionalism and customer service orientation.
  • Excellent verbal and written communication skills.
  • Advanced computer skills, primarily with Microsoft Office suite; CRM experience helpful.
  • Detail-oriented, efficient, and organized, with strong multi-tasking and prioritization skills.
  • Committed to accuracy and follow-through.
  • Exceptional interpersonal and relationship management skills.
  • Ability to establish priorities, work independently, and proceed with objectives with limited supervision.