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Administrative Support Specialist

2 months ago

Worcester, Massachusetts, United States Collabera Full time
Job Description

Collabera is seeking a highly skilled Senior Administrative Assistant to provide advanced administrative support to our executive team.

Key Responsibilities:

  • Provide administrative support to VP level executives, including email management, calendar coordination, and travel arrangements.
  • Coordinate and maintain departmental files, ensuring compliance with corporate and legal guidelines.
  • Use intermediate to advanced software skills to perform assigned work, including Office Suite and other business-specific software.
  • Coordinate new employee office setups and onboarding, ensuring a smooth transition.
  • Professionally interact with high-level executives, handling confidential or business-sensitive information.
  • Maintain and manage calendars, including meeting and travel scheduling.
  • Proactively identify and resolve scheduling conflicts.

Requirements:

  • Minimum 3 years of administrative assistant experience.
  • Minimum of AS degree.
  • Experience providing support to a VP level or equivalent.
  • Intermediate to advanced knowledge of Office Suite, Outlook, Adobe Acrobat, Concur, and smartsheets.
  • Self-starter able to function at a high level with general instruction.

What We Offer:

A dynamic and collaborative work environment, opportunities for growth and development, and a competitive compensation package.