Part-time Accounting and Administrative Assistant

2 days ago


Oakland, California, United States Diversity in Health Training Institute Full time

Job Description

The Diversity in Health Training Institute (DHTI) is seeking a highly skilled and experienced Administrative/Accounting Assistant to join our team. As a key member of our staff, you will be responsible for providing administrative support to our Executive Director and Program Managers, ensuring seamless day-to-day operations and contributing to the success of our mission.

About the Role

This part-time, non-exempt position will involve performing a range of accounting and administrative duties, including financial statement preparation, expense reporting, and reconciliation of bank statements. You will also act as an administrative point of contact between management and internal/external demands, handling confidential and sensitive information with discretion.

Key Responsibilities

  • Administrative Support: Provide administrative support to the Executive Director and Program Managers, including preparing meeting agendas, taking meeting minutes, and distributing them to attendees.
  • Financial Management: Prepare financial statements, manage expenses, and reconcile bank statements.
  • Communication: Liaise with internal and external stakeholders on behalf of the Program Managers and Executive Director, monitoring and responding to emails and phone calls.
  • Operations: Manage office supplies and equipment, and liaise with vendors as necessary.

Requirements

  • A minimum of 2 years of full-time, paid experience in a lead accounting/administrative support function, or 6 years of full-time paid experience in an accounting/administrative support function with 2 years in a lead worker capacity.
  • Prior experience operating within a highly confidential position.
  • Strong organizational skills and ability to prioritize tasks.
  • Excellent communication skills, both verbal and written.
  • Ability to handle confidential and sensitive information with discretion.
  • Proficient in Microsoft Office, Google Suite, QuickBooks Online (QBO) and other relevant software.

Salary and Benefits

$30 per hour for 3 days a week (24 hours/week), non-exempt position. Pro-rated vacation and sick leave, paid holidays, and full health insurance (medical, dental, vision).



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