Event Coordination Specialist

2 weeks ago


San Luis Obispo California, United States Associated Students, Inc. Full time
Position Overview


Under the direct oversight of the Event Management Coordinator II, the Event Coordination Specialist is tasked with evaluating, organizing, and executing all technical elements necessary to facilitate a diverse range of events within facilities managed by Associated Students, Inc.

This role is essential in ensuring the proper upkeep, functionality, and safety of audio-visual equipment, adhering to all relevant organizational and institutional policies.


Core Responsibilities


All employees at Associated Students, Inc. are expected to embody the organization's core values, which include demonstrating professionalism, serving as role models, maintaining a positive and collaborative demeanor, effective communication, and fostering teamwork.


Qualifications


Educational Background:
Completion of a four-year degree from an accredited institution is required, although eight years of relevant experience may be considered in lieu of formal education.

Must possess a valid driver's license with a driving record that meets the standards set by the organization’s insurance providers.

Current certification in Adult CPR, AED, and First Aid from the American Red Cross is mandatory.


Experience:
Minimum of three years of relevant experience is required, with five years preferred, demonstrating the capability to fulfill the essential functions of this role. Experience in managing audio-visual components for events in an educational environment is advantageous.

Experience in financial management and budgeting is necessary.

Supervisory experience is required.
Skills and Knowledge:


Ability to communicate information clearly and effectively, both verbally and in writing, with a strong command of English grammar, spelling, and punctuation.

Proficiency in Windows-based systems, including Microsoft Word, Excel, Teams, and email applications.

Demonstrated ability to collaborate effectively within diverse teams.

Competence in business mathematics, budget analysis, and making informed projections.

Familiarity with event production, planning, and business process management is preferred.

Ability to work autonomously and exercise initiative and judgment in decision-making.


Technical Proficiencies:


Knowledge of theatrical and event production equipment, software, and industry best practices.

Capability to independently manage special events and projects within a public assembly venue with professionalism.

Understanding of safety standards and the ability to train others in compliance with regulations.


Physical Requirements:
Ability to climb ladders and work in elevated locations.

Capacity to lift objects weighing up to 40 pounds.

Willingness to work evenings, weekends, and overtime as necessary.
Supervisory Duties:


Direct supervision of student staff, including the Audio Visual Student Manager and Technicians.

Management of daily operations and scheduling for a team of 15 to 20 student employees.

Training staff in essential functions, customer service, and risk management.


Essential Functions:


Ensure compliance with organizational policies while providing event information to stakeholders.

Recommend and implement improvements to audio-visual and event management processes.

Develop and oversee budgets for specific program areas and manage purchasing requests for event-related equipment.


Customer Engagement:


Meet with clients to assess event requirements and ensure their needs are met.

Respond to customer inquiries and resolve issues effectively.


Diversity and Inclusion:


Support practices aimed at eliminating bias in processes and policies.

Commit to continuous learning and improvement in diversity, equity, and inclusion.


Additional Responsibilities:


Participate in professional development and training to maintain skill relevance.



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