Executive Assistant

15 hours ago

Fort Lauderdale, Florida, United States Proseer Full time
Executive Assistant Opportunity at Proseer

Proseer, a modern accounting firm, is seeking a highly organized and proactive Executive Assistant to support our co-founders. This in-person role is crucial for maintaining efficient operations and enabling our leadership to focus on strategic initiatives.

Key Responsibilities:
  • Calendar Management: Utilize expertise to manage complex schedules for both co-founders, coordinating internal and external meetings, and resolving conflicts.
  • Communication Management: Manage and screen phone calls and emails from clients, ensuring timely and professional responses.
  • Client Onboarding: Strategically coordinate client onboarding processes, including preparing and organizing necessary documentation.
  • Document Preparation: Draft and edit engagement letters, reports, presentations, and other business documents with attention to detail.
  • Task Tracking: Utilize the firm's project management software to manage tasks and deadlines for the co-founders, ensuring timely completion of priorities.
  • Travel Coordination: Arrange ad-hoc travel itineraries, including flights, accommodations, and ground transportation.
  • Operations Support: Assist in day-to-day operations, including office management and procurement of supplies.
  • Data Management: Maintain and manage database systems, and analyze reports to provide recommendations to co-founders.
  • Recruitment Support: Aid in the hiring of future team members by coordinating interviews and managing candidate communications.
  • Special Projects: Coordinate and assist with special projects and initiatives as directed by the co-founders.
Qualifications:
  • Bachelor's degree preferred
  • Live within commuting distance of Downtown Fort Lauderdale
  • Exceptional organizational skills and ability to multitask effectively
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (including SharePoint), Zoom, and project management tools
  • Discretion in handling confidential information
  • Ability to work independently and proactively solve problems
  • Customer service focus, ensuring a professional and responsive approach
  • Comfortable handling strong personalities and maintaining professionalism at all times
Desired Attributes:
  • Experience as an Executive Assistant, ideally in a professional services environment
  • Adaptability to changing priorities and deadlines
  • Strong interpersonal skills and ability to interact with clients and team members at all levels
  • Attention to detail and commitment to producing high-quality work
  • Proactive approach to anticipating needs and streamlining processes
  • CAN and WILL DO attitude, ready to go above and beyond to support the team
Compensation and Benefits:

Salary Range: $65,000 - $75,000

Medical benefits, dental, and vision coverage

401(k) retirement savings plan with up to 4% employer match

Paid Time Off (PTO)

Bonus opportunity

About Proseer:

Proseer is a modern accounting firm that empowers entrepreneurs and businesses with cutting-edge financial solutions. Specializing in innovative accounting, tax, and finance services, Proseer provides real-time, actionable insights and robust financial infrastructure to its clients. We focus on entrepreneur-led businesses with $2-50M of revenue and startups that are planning to raise or have just raised venture capital funding.

If you're ready to play a pivotal role in supporting our leadership and contributing to our company's success, we want to hear from you.

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