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Office Coordinator

2 months ago

Norwell, Massachusetts, United States Jack Conway Full time
Position Overview

At Jack Conway, we believe that navigating the real estate landscape should be enjoyable and stress-free. As the largest independently-owned real estate firm in our area, we pride ourselves on our extensive network and resources to meet all your real estate needs.

We are seeking a diligent Office Coordinator to handle a range of administrative and clerical responsibilities. The Office Coordinator will provide essential support to our management team and staff, facilitate daily office operations, and oversee the general administrative functions of our organization.

Key Responsibilities

  • Manage incoming phone calls and direct them appropriately
  • Schedule and organize appointments efficiently
  • Coordinate meetings and accurately record minutes
  • Draft and distribute emails, memos, letters, faxes, and other documents
  • Assist in compiling regular reports
  • Establish and maintain an organized filing system
  • Update and uphold office policies and procedures
  • Procure office supplies and explore new vendor options
  • Maintain and update contact lists
  • Arrange travel logistics
  • Process and reconcile expense reports
  • Provide general assistance to visitors
  • Serve as the primary contact for both internal and external stakeholders
  • Collaborate with executive and senior administrative staff to address requests and inquiries from upper management

Qualifications

  • Demonstrated experience as an office administrator, virtual assistant, or similar role
  • Familiarity with office management systems and procedures
  • Proficient in using office equipment, including printers and fax machines
  • Strong command of MS Office Suite (particularly MS Excel and MS PowerPoint)
  • Exceptional time management abilities and prioritization skills
  • Meticulous attention to detail and adept problem-solving capabilities
  • Outstanding written and verbal communication skills
  • Strong organizational skills with the capacity to manage multiple tasks
  • High School diploma; additional qualifications as an Administrative Assistant or Secretary are advantageous