Event Strategy Specialist

5 days ago

Myrtle Point, Oregon, United States SCA Health Full time

About SCA Health

SCA Health is a dynamic group of physician-driven, specialty care businesses that enables us to customize solutions for our partners. We connect patients to physicians in new and differentiated ways, pioneer a physician-led, multi-site model of practice solutions, lead the industry in value-based payment solutions, and help physicians address everything beyond surgical procedures.

Job Summary

We are seeking a high-energy event professional with strategic vision and excellent logistics management experience to support the execution of SCA group meetings, retreats, board meetings, industry conferences, and other training and marketing events for teammates.

Key Responsibilities

  • Manage new meeting requests for SCA Health teammates, including contracting, catering, room setup, audio equipment, and other logistical arrangements.
  • Support logistics management, including block management, technology requirements, production, and schedules, as well as pre-, on-site, and post-event logistics and billing.
  • Work with SCA teammates to develop agenda content for events, including speakers, topics, community service, wellbeing, and other areas required.
  • Share policies and best practices with appropriate teams.
  • Provide information on events to the marketing, communication, and events team for promotion on the website, including details for registration, photographs, listing of vendors, listing of attendees, and other relevant information.
  • Forecast and manage various meeting revenue areas and expense budgets to meet SCA objectives and goals.
  • Review financial information for accuracy, including invoices for services and materials, hotel/vendor invoices, subcontractor invoices, and other relevant financial documents.
  • Manage refunds, event-related accounting, filing, and billing functions, as well as expense report reconciliation.
  • Responsible for monitoring, communicating, and responding to member and miscellaneous emails coming to the events team and the department.
  • Design and produce high-quality events with attention to detail, ensuring a flawless experience for SCA attendees, sponsors, vendor partners, and volunteers.
  • Provide administrative support for the event strategy team, including managing the SCA Connect page, event strategy portal, accounting, and invoicing.

Requirements

  • Minimum 3 years of meeting planning and logistics experience in a multi-departmental environment.
  • Bachelor's Degree.
  • Strong technical background and experience with company/organization-wide databases, web, and website applications, as well as preferred meetings industry technology software tools.
  • Proficient in the latest versions of Microsoft Word, Excel, PowerPoint, and mail merges, as well as Cvent and other meeting technology platforms.
  • Highly developed interpersonal skills, ability to network, and demonstrated high level of confidence and poise with a strong member service orientation.
  • Ability to prioritize and manage multiple projects and work.
  • Excellent interpersonal skills both in person and by phone, with high professionalism.
  • Demonstrated personal integrity in negotiations with vendors and contractors.
  • Ability to travel nationally to support projects and business requirements.

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