Office Administrator

2 weeks ago


Cincinnati, Ohio, United States Fresh Form Draft Full time
Job Title: Office Receptionist

At Fresh Form Draft, we are seeking a highly organized and detail-oriented Office Receptionist to join our team. As the first point of contact for visitors, clients, and staff, you will play a crucial role in ensuring a welcoming and professional environment.

Key Responsibilities:
  • Greeting and Welcoming: Greet and welcome visitors in a warm and professional manner, ensuring a positive first impression of our company.
  • Phone Management: Answer and direct phone calls to the appropriate staff members or departments, handling inquiries and providing information as needed.
  • Mail and Package Management: Manage and distribute incoming mail, packages, and deliveries, ensuring timely and efficient processing.
  • Reception Area Maintenance: Maintain a tidy and organized reception area, ensuring it is presentable at all times and reflecting positively on our company.
  • Scheduling and Calendar Management: Schedule appointments and manage the office calendar, ensuring seamless communication and task flow.
  • Administrative Support: Assist with administrative tasks such as filing, data entry, and photocopying, providing general support to the office team.
  • Information Provision: Provide general information to visitors and clients about our company and its services, ensuring accurate and up-to-date knowledge.
  • Internal Coordination: Coordinate with internal departments to ensure seamless communication and task flow, facilitating effective collaboration.
  • Meeting Room and Space Preparation: Assist in booking meeting rooms and preparing meeting spaces, ensuring a smooth and efficient experience for staff and visitors.
Requirements:
  • Education: High school diploma or equivalent; an associate degree or administrative certification is a plus.
  • Experience: Previous experience in a receptionist or administrative role is preferred but not required.
  • Skills: Excellent verbal and written communication skills, proficiency in Microsoft Office Suite (Word, Excel, Outlook), strong organizational skills and attention to detail, ability to multitask and handle various duties efficiently, friendly, professional demeanor, and excellent interpersonal skills.
Benefits:
  • Health, Dental, and Vision Insurance: Comprehensive health insurance package, including dental and vision coverage.
  • Paid Time Off (PTO) and Holiday Pay: Generous PTO policy and paid holidays, ensuring work-life balance.
  • Retirement Savings Plan with Company Match: Employer-matched retirement savings plan, promoting long-term financial security.
  • Employee Discounts on Fresh Form Draft Products: Exclusive discounts on our products, enhancing employee benefits.
  • Opportunities for Professional Growth and Development: Ongoing training and workshops to enhance skills and advance career prospects.

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