Event Coordination Specialist

2 weeks ago


Charlotte, North Carolina, United States Best Impressions Caterers Full time

Event Project Manager

About Us: Best Impressions Caterers is a leading catering and event planning firm committed to crafting memorable experiences for our clients. We are in search of a proactive and detail-oriented Event Project Manager to enhance our team and ensure the successful delivery of outstanding events.

Why Join Best Impressions? As one of the largest and most esteemed private catering companies in the country, Best Impressions fosters a nurturing company culture that encourages creativity and innovation. Our distinctive approach enables us to manage multiple events daily while providing personalized and inventive solutions tailored to our clients' needs.

We take pride in organizing some of the most prestigious events in the region. Our headquarters serves as the central hub for our operations, and we are continually expanding our reach with new venue spaces and sister companies in other cities. This growth presents significant opportunities for professional advancement within our team.

Job Overview: In the role of Event Project Manager at Best Impressions Caterers, you will oversee the flawless execution of events for our clientele. Your responsibilities will include leading a dedicated team, collaborating with various vendors, and ensuring that every aspect of the event is meticulously planned and executed to surpass client expectations.

Key Responsibilities:

  • Lead and supervise a team of event personnel, ensuring high standards of performance and adherence to company protocols.
  • Collaborate with the sales team to grasp the clients' vision and requirements for their events.
  • Manage all aspects of event execution, including setup, on-site management, and breakdown.
  • Oversee the configuration of event spaces, including layout, decoration, and technical specifications.
  • Ensure compliance with health, safety, and legal regulations for all events.
  • Proactively address and resolve any challenges that may arise during events.
  • Maintain strong relationships with clients, vendors, and team members.
  • Conduct evaluations post-event to identify areas for improvement for future events.

Qualifications:

  • Demonstrated experience as an Event Manager, Venue Coordinator, or in a similar capacity.
  • Exceptional organizational skills and attention to detail.
  • Strong leadership capabilities and team management experience.
  • Excellent communication and interpersonal skills.
  • Flexible availability to accommodate various event schedules, including evenings and weekends.
  • Charismatic and client-oriented demeanor.
  • Able to manage multiple tasks and thrive under pressure.
  • Proficient in Google Drive and Microsoft Office Suite.
  • Weekend availability is required.

Benefits:

  • Competitive compensation, including overtime pay when applicable.
  • Health, dental, and vision insurance.
  • Paid holidays and time off.
  • 401k plan after one year of service.
  • Voluntary life insurance options.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.

More About Best Impressions Caterers:

Founded in 1989, Best Impressions Caterers is a prominent catering firm based in Charlotte, NC. Our state-of-the-art facility is equipped to handle numerous events each month, providing culinary services for a diverse range of corporate, philanthropic, and social clients. We also own and operate several premier venues, enhancing our ability to deliver exceptional events.

Best Impressions Caterers is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.



  • Charlotte, North Carolina, United States Compass Group USA Full time

    Event Services Coordinator | Compass Group USABecome a vital member of our team at Compass Group USA, where we prioritize our associates and their contributions to our success. Our team members are essential in building trust and loyalty with our clients, making a career with us a rewarding experience.Position Overview:Effectively oversee and coordinate all...


  • Charlotte, North Carolina, United States Compass Group, PLC Full time

    The Connections team oversees collaborative meeting and event spaces across multiple markets in the United States. Our clientele includes team members from various organizations, contract personnel, and nonprofit entities.Key Responsibilities:Coordinate and manage reservations for event spaces.Provide exceptional customer service to all clients.Ensure...


  • Charlotte, North Carolina, United States Marriott Hotels & Resorts Full time

    Position Overview:As an Events Manager, you will play a crucial role in orchestrating memorable experiences for our guests at Marriott Hotels & Resorts. Your primary responsibility will be to ensure that all event-related documentation is meticulously prepared and that communication flows seamlessly between the Sales team, various property departments, and...


  • Charlotte, North Carolina, United States Compass Group, PLC Full time

    The Connections team oversees the management of collaborative meeting and event spaces across various markets in the United States. Our clientele includes team members from diverse organizations and nonprofit entities.Primary Responsibilities:Coordinate and schedule reservations for meeting spaces.Provide exceptional customer service to clients and...


  • Charlotte, North Carolina, United States Compass Group Careers Full time

    Job OverviewPosition: Conference Operations CoordinatorSalary: $23.50 / hourAbout Compass Group:At Compass Group, our strength lies in our people. We prioritize hiring individuals who are passionate about food and hospitality, fostering an environment where their contributions are recognized and valued.We invest in our associates through comprehensive...


  • Charlotte, North Carolina, United States Best Impressions Caterers Full time

    Event Management SpecialistAbout Us: Best Impressions Caterers is a leading catering and event planning firm committed to crafting remarkable experiences for our clients. We are on the lookout for a passionate and detail-oriented Event Management Specialist to enhance our team and help us deliver outstanding events.Why Join Best Impressions? As one of the...


  • Charlotte, North Carolina, United States Best Impressions Caterers Full time

    Event Management SpecialistAbout Us: Best Impressions Caterers is a leading catering and event planning firm committed to crafting remarkable experiences for our clients. We are in search of a proactive and detail-focused Event Management Specialist to enhance our team and ensure the delivery of outstanding events.Why Join Best Impressions? As one of the...

  • Event Coordinator

    2 days ago


    Charlotte, North Carolina, United States QuintEvents Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at QuintEvents. As an Event Coordinator, you will play a vital role in ensuring the smooth execution of events and providing exceptional customer experiences.Key ResponsibilitiesCoordinate event logistics, including transportation, shipping, and inventory...


  • Charlotte, North Carolina, United States ExecuSource Full time

    Are you enthusiastic about community service and event management? This opportunity is tailored for you! Position Overview: As an Event Planning Specialist, you will play a crucial role in organizing impactful events within your designated area. Compensation: $22/hour with the potential for a salary increase, bonuses, and incentives upon permanent hire. Key...


  • Charlotte, North Carolina, United States CRVA Full time

    Job OverviewAbout UsThe CRVA is dedicated to enhancing the experiences of both visitors and residents. Through our expertise in destination development, marketing, and venue management, we strive to maximize the economic potential of our region through visitor spending, which in turn creates jobs and opportunities for the community. Our portfolio includes...


  • Charlotte, North Carolina, United States Carowinds Full time

    About the RoleWe are seeking a highly skilled and creative individual to join our team as a Production Design Specialist. As a key member of our production team, you will be responsible for designing and implementing visually stunning and engaging exhibits and events that showcase the best of Carowinds.Key ResponsibilitiesCollaborate with our team to...


  • Charlotte, North Carolina, United States Miracom Hive Full time

    About the RoleWe are seeking a highly motivated and organized Event Promotions Assistant to join our dynamic team at Miracom Hive. As an Event Promotions Assistant, you will play a vital role in supporting our event marketing efforts and ensuring the success of our promotional activities.Key ResponsibilitiesEvent Planning and Coordination: Assist in the...


  • Charlotte, North Carolina, United States Charlotte-area Management Company Full time

    Position Overview:A well-regarded management firm located in the Charlotte area is seeking a skilled Event and Program Coordinator to enhance its team. This role presents a chance to thrive in a vibrant setting, orchestrating a variety of events, programs, and initiatives while providing support to volunteer leaders and team members. We offer a competitive...


  • Charlotte, North Carolina, United States Everlight Solar Full time

    Company Overview:Everlight Solar is a leading organization in the solar energy sector, recognized for its rapid growth and commitment to innovation. We prioritize a vibrant work culture that emphasizes teamwork, quality, and customer satisfaction.Position Summary:We are in search of an Event Management Specialist and Executive Support to assist in organizing...


  • Charlotte, North Carolina, United States Pivot Parking LLC Full time

    Job OverviewPosition Summary:The Event Parking Coordinator is essential for facilitating effective parking management during events at designated facilities. This role includes assisting guests with parking, managing traffic flow, and ensuring adherence to parking policies. The Event Parking Coordinator acts as a primary contact, delivering outstanding...


  • Charlotte, North Carolina, United States Compass Group USA Full time

    Job SummaryThe Audio Visual Technician will serve as the primary point of contact for all audio visual technical support requests for events. This role will collaborate with Conference Solutions staff, Compass employees, and other departments to ensure seamless execution of events.Key Responsibilities:Support the operation of audio visual equipment,...


  • Charlotte, North Carolina, United States Pivot Parking LLC Full time

    Job OverviewPosition Summary:The Event Parking Coordinator is essential for maintaining organized and effective parking services during events at various venues. This role involves guiding attendees to appropriate parking areas, managing vehicle flow, and ensuring adherence to parking policies. The Event Parking Coordinator acts as a key representative,...


  • Charlotte, North Carolina, United States Pivot Parking LLC Full time

    Job OverviewPosition Summary:The Event Parking Coordinator is essential for maintaining orderly and effective parking services during events at designated facilities. This role involves assisting guests with parking, managing traffic flow, and ensuring adherence to parking policies. The Event Parking Coordinator acts as a primary point of contact, delivering...


  • Charlotte, North Carolina, United States U S National Whitewater Center Full time

    Job OverviewThe U S National Whitewater Center is seeking an Event Planning Specialist to oversee the coordination and management of private group events and assist in the execution of public gatherings. This role is essential in addressing the needs of incoming group inquiries, including determining program specifics, generating proposals, and ensuring...


  • Charlotte, North Carolina, United States Compass Group USA Full time

    Event Operations Coordinator - Compass Group USAPosition Overview:As an Event Operations Coordinator, you will play a crucial role in ensuring the seamless execution of events during your shift. Your primary responsibility will be to respond promptly to the needs of both staff and patrons, ensuring a high-quality experience for all.Starting Pay: $22 per...