Event Coordination Specialist
1 week ago
Position: Production Coordinator for Live and Virtual Events
Employer: VIVA Creative
Job Overview: VIVA Creative is in search of a dedicated Full-Time Production Coordinator to assist in the execution of both Virtual and Live Event productions on a global scale. This role presents significant opportunities for professional development for individuals eager to learn and demonstrate initiative.
Key Responsibilities:
- Support the coordination of pre-production activities and provide on-site event assistance.
- Develop and maintain production timelines and essential documentation.
- Collaborate with audio/visual service providers.
- Assist with the logistics of load-in and load-out processes.
- Organize and oversee equipment inventory management.
- Exhibit professionalism in client-facing interactions.
- Provide basic IT support as needed.
Required Qualifications: We are looking for an enthusiastic candidate with a solid technical foundation who is keen to expand their knowledge in Audio/Video/Lighting Production. This role offers the chance to engage directly in large-scale events from conception to execution. Events vary in size and complexity, accommodating hundreds to thousands of attendees across various venues. A minimum of 3 years of experience in production, particularly in events, festivals, theater, or television, is preferred; however, we are open to candidates who possess the passion and determination to excel in this field. This position requires in-person attendance at our office with travel obligations.
Essential Skills: A degree in technical, theatrical, or communications fields is preferred. Proficiency in both Mac and PC environments, particularly with Microsoft Office (especially Excel), along with basic computer networking skills, is essential. Candidates should be highly organized, possess a valid driver's license and insurance, and be willing to multitask and work independently. The ability to travel (with a valid passport or the capacity to obtain one) and work evenings and weekends as necessary is also required.
Preferred Experience: Candidates with knowledge of video systems, digital production expertise, vMix programming, and familiarity with CAD software (preferably VectorWorks) and understanding of floorplan layouts and basic life safety codes will be given strong preference.
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