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Event Planning Specialist

2 months ago

Rockville, Maryland, United States Ripple Effect Full time
Job Overview

Are you an experienced professional in event management with a passion for healthcare-related gatherings? Do you possess exceptional organizational skills and a keen eye for detail?

Ripple Effect is seeking an Event Planning Specialist with a minimum of three years of relevant experience to assist in fulfilling our client's objectives. This position will collaborate closely with the events team within the Communications Division, offering comprehensive support before and after conferences, including logistics, marketing, procurement, audiovisual needs, venue management, and scheduling for virtual, hybrid, and in-person events.

If this role resonates with you, there is a welcoming environment for you at Ripple Effect. We pride ourselves on fostering a diverse, innovative, and engaging workplace. Our organization provides various incentives and flexible work arrangements tailored to your lifestyle.

General Information

  • Job Code: ADF-CP-02
  • Location: Ripple Effect Headquarters
  • Employee Type: Part-time OnCall
  • Telework: Partial
  • Clearance: None
  • Number of Openings: 2
  • Salary Range: $28.14 per hour

Key Responsibilities

  • Assist in the creation of conference materials, including agendas, briefing documents, presentations, and travel arrangements.
  • Compile post-event reports detailing summaries, key insights, and performance metrics.
  • Develop and manage event timelines to ensure all client requirements are met.
  • Oversee the technical components of all events.
  • Facilitate the registration process and maintain registration records.
  • Research, coordinate, and liaise with vendors.
  • Draft comprehensive meeting minutes and summaries, along with post-event reports.
  • Analyze data collected during events to derive actionable insights.
  • Perform additional duties as assigned.

Qualifications

Minimum Education and Experience

  • High School Diploma
  • 3 years of relevant professional experience

Essential Skills

  • Proficient in managing event platform software (e.g., Zoom, Cvent).
  • Willingness to report to the headquarters or client sites as necessary.
  • Experience in coordinating both small and large-scale events.
  • Ability to design and prepare meeting materials, including agendas and run-of-shows.
  • Skilled in creating and adhering to event task lists.
  • Capable of producing high-quality, client-ready materials.
  • Experience in managing speaker communications and logistics.
  • Proficient in setting up and executing virtual, hybrid, and in-person events.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Word and Excel.
  • Experience in vendor research and selection.
  • Exceptional organizational skills with a focus on detail.
  • Ability to think critically and manage time effectively.

To thrive at Ripple Effect, you should be detail-oriented, possess strong communication skills, work independently, and have a desire to learn. Discover more about what it means to be a part of Ripple Effect.

Preferred Skills

  • Technical expertise with event platforms and production.
  • Bachelor's Degree (may substitute for years of experience).
  • Experience managing multiple concurrent events.
  • Innovative approaches to event planning and execution.
  • Familiarity with Microsoft Planner and/or Microsoft Project for task management.
  • Experience with event engagement tools.
  • Knowledge of attendee travel coordination and reimbursement processes.
  • Ability to analyze event performance metrics.
  • Experience in supporting events for government clients.
  • Possession of CGMP certification.

If you feel you meet these qualifications, we encourage you to apply.

About Ripple Effect

Ripple Effect is a distinguished women-owned small business dedicated to providing exceptional consulting services and talent for federal, private, and non-profit sectors. We deliver integrated solutions across various domains, including communications, research, policy management, digital transformation, and strategic staffing, with a focus on science, research, and healthcare.

Benefits

Ripple Effect recognizes and rewards our employees for their contributions through competitive compensation, outstanding benefits, and a variety of work/life programs tailored to individual preferences.

Ripple Effect is proud to be an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.