Medical Leave Coordinator

5 days ago

Rochester, New York, United States Eastman Kodak Company Full time
About the Role

We are seeking a highly skilled Medical Leave Administrator to join our Eastman Kodak Company team. As a Medical Leave Administrator, you will play a critical role in supporting the Manager of U.S. Medical Services and Workers' Compensation and the Health, Safety and Environment Team.

Key Responsibilities
  • Collaborate with contracted nurse case managers to identify employees on medical leaves, including Disability, Family Medical Leave Act, Paid Family Leave, and COVID-19 sick leaves.
  • Obtain necessary documentation to justify medical leave benefits in accordance with state and federal regulations, as well as Kodak policy.
  • Maintain pay coding for employees on extended medical leave or Paid Family Leave.
  • Review absence reports to reconcile pay coding and identify errors.
  • Administer leaves requested under the Family Medical Leave Act, state-mandated Paid Family Leaves, COVID-19 sick leaves, and Kodak's short-term disability program, including eligibility determination, review of documentation, issuance of forms, and tracking of approved and unapproved leaves.
  • Maintain all documentation and information in strict adherence to HIPAA privacy regulations.
  • Prepare and/or review applicable absence reports to verify accuracy of information.
  • Communicate with parties, including Human Resources, supervisors, state and federal regulatory agencies, medical offices, employees, and contracted medical services personnel.
  • Assist the Manager of U.S. Medical Services and Workers' Compensation with other tasks related to administration of employee-related medical leaves.
  • Attend relevant medical leave workshops, webinars, and legal briefings to remain current with state and federal regulations.
  • Participate in meetings related to employees requesting medical leave or Kodak's medical leave program.
  • Provide backup to the Occupational Health Assistant, as needed.
Requirements
  • Relevant experience administering state and federal medical leaves.
  • Knowledge of U.S. Department of Labor Family Medical Leave Act regulations and New York State Paid Family Leave laws.
  • Ability to effectively communicate and maintain professionalism in challenging situations.
  • Able to produce high-quality work with consistent attention to detail.
  • Ability to multi-task and meet deadlines.
  • Ability to analyze problems and identify potential solutions.
  • Ability to perform role while consistently displaying Kodak's Values.
  • Proficient with Microsoft Office programs, including Excel and Outlook.
  • Independent critical thinking skills.
Education and Experience
  • A minimum of 3-5 years of experience in administering medical leaves, including FMLA and state Paid Family Leaves.
  • Bachelor's degree in a related field is preferred.

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