Supply Chain Coordinator

4 weeks ago

Rapid City, South Dakota, United States Great Plains Tribal Leaders Health Board Inc Full time
Job Overview

Position Summary:

This role is accountable for overseeing the inventory and management of resources and equipment for the Great Plains Tribal Leaders Health Board (GPTLHB), specifically for the Oyate Health Center (OHC).

Key Responsibilities:

  • Maintain a precise accounting and reporting system for organizational assets.
  • Develop, implement, and assess systems for effective property management at Oyate Health Services.
  • Conduct an annual inventory of equipment.
  • Gather data regarding loss, damage, or destruction of organizational property.
  • Investigate records to identify obsolete or surplus property and provide recommendations for its utilization.
  • Prepare documentation for asset transfers.
  • Manage stock replenishment processes.
  • Investigate discrepancies arising from shipping errors.
  • Collaborate with suppliers, carriers, and various departments to resolve discrepancies and ensure accurate stock levels.
  • Facilitate vendor approvals for returns.
  • Accelerate the delivery of urgently required items through effective communication.
  • Monitor outdated items and consult with departments for appropriate actions prior to expiration.
  • Review and confirm the accuracy of all incoming purchases against purchase orders.
  • Engage in planning to assess current and future supply needs to fulfill customer requirements.

Professional Conduct:

  • Plan and organize workload effectively to meet position demands.
  • Collaborate professionally with OHC and GPTCHB staff.
  • Respect and treat Great Plains tribes and collaborators with dignity.
  • Utilize strong verbal and written communication skills.
  • Engage in personal educational growth through relevant training and seminars.
  • Exhibit exceptional customer service towards tribal stakeholders and program partners.
  • Promote a workplace culture of wellness, respect, and helpfulness.
  • Work collaboratively with colleagues across all levels of the organization.
  • Demonstrate respect for diverse capabilities, cultures, and backgrounds.
  • Maintain confidentiality and privacy within the organization.
  • Handle crises and manage stress in a professional manner.
  • Take initiative to assist colleagues proactively.
  • Resolve interdepartmental issues independently when necessary.
  • Adapt plans and routines flexibly as situations demand.
  • Promote a drug-free workplace.
  • Maintain a professional appearance and demeanor.
  • Adhere to GPTCHB policies and procedures.

Qualifications:

  • Participate in Core Connections training and apply its principles in daily tasks.
  • Experience working with American Indian populations and respect for their cultural practices.
  • Ability to resolve issues independently with minimal supervision.
  • Flexibility to adjust work schedules as needed.
  • Effective presentation skills in both individual and small group settings.
  • Proficiency in computer applications such as Word, Excel, and PowerPoint.
  • Maintain a valid driver's license and ensure all certifications are current.

Supervisory Control:

The supervisor outlines overall objectives and available resources. The employee collaborates with the supervisor to establish deadlines and project plans. The employee is recognized as an expert in their field, responsible for executing assignments and resolving conflicts, while keeping the supervisor informed of progress.

Guidelines:

Guidelines are available but may not fully apply to all tasks. The employee must exercise judgment in interpreting and adapting these guidelines to specific situations.

Complexity:

The work involves various processes and methods, requiring analysis to determine the best course of action.

Scope and Impact:

The role addresses conventional problems in accordance with established criteria, impacting the organization's operational effectiveness.

Personal Contacts:

Interactions occur with employees across different departments and may include representatives from partner organizations.

Purpose of Contacts:

Contacts are aimed at planning, coordinating, and resolving operational challenges collaboratively.

Physical Demands:

This position requires significant physical effort, including lifting heavy objects and navigating challenging environments.

Work Environment:

Employees may face moderate risks and are required to adhere to safety protocols.

Management Responsibility:

This position does not have formal supervisory authority but may involve training new employees.

Education & Experience Requirements:

A Bachelor's degree with one year of experience, an Associate's degree with three years of experience, or a high school diploma with five years of relevant experience is required.

The GPTLHB is committed to tribal preference laws, prioritizing qualified Indian/Tribal candidates in hiring decisions.

Employment is contingent upon successful completion of all required background checks.

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