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Office Operations Coordinator

2 months ago

Royal Oak, Michigan, United States iMPact Business Group Full time

iMPact Business Group is currently looking for a motivated and detail-oriented individual to join our team in the capacity of Office Operations Coordinator.

KEY RESPONSIBILITIES:

This role involves delivering comprehensive administrative assistance within our Business Operations department, supporting various leaders in Gas and Electric Distribution across multiple sites. The Office Operations Coordinator will engage in diverse tasks, including but not limited to:

  • Managing payroll functions, including rectifying system interface discrepancies and processing timesheets
  • Handling Equivalent Straight Time allocations in accordance with the Union Working Agreement
  • Executing Accounts Payable processes, such as generating and managing Purchase Requisitions
  • Reconciling purchase card transactions
  • Facilitating 664 Processing to ensure compliance with MDOT regulations
  • Processing check requests
  • Sorting and distributing mail
  • Performing other related administrative tasks as required
  • Potentially lifting and transporting items weighing between 5-35lbs

The ideal candidate will demonstrate the ability to collaborate effectively with teams from various disciplines, comprehending their administrative requirements and expectations.

A strong reliance on established Policies, Procedures, Job Aids, and guidelines will be essential for success in this position.

The successful applicant will possess proficient computer skills, with a willingness to learn and utilize specialized software as needed.

We are committed to providing on-the-job training for the right candidate.

QUALIFICATIONS:

Experience Required: This is an entry-level position, requiring 0 to 1 year of relevant work experience.

Preferred Experience:
- Some exposure to administrative or clerical roles
- Familiarity with SAP is advantageous
- A solid background in customer service

Education Required: High School diploma or equivalent

Preferred Education: Some college coursework completed

Additional Information:
- The role may involve lifting and carrying items weighing between 5-35lbs
- Travel may be necessary
- Overtime may be required