Administrative Operations Coordinator

2 weeks ago

Fort Worth, Texas, United States Academy of Visual and Performing Arts Full time
Job Overview

About Academy of Visual and Performing Arts

Academy of Visual and Performing Arts is a public charter school dedicated to fostering a safe and engaging educational atmosphere for students in grades 6-12. Our mission emphasizes the importance of providing equitable opportunities for students to Learn In The Arts and Learn Through The Arts.

Position Type: Full-time. Standard working hours are typically from 8:30 am to 4:00 pm, with flexibility required due to the dynamic nature of a start-up environment. Candidates should be prepared for occasional travel, weekend work, and remote tasks as necessary. Schedules may be adjusted to accommodate after-hours responsibilities.

Location: Remote or Fort Worth, Texas

ROLE SUMMARY

Reporting directly to the Superintendent, the Office Manager plays a crucial role within the School Leadership Team, ensuring that the campus maintains high standards of organizational and operational excellence. The primary responsibilities of the Office Manager include:

Leadership in School Operations

  • Establishing and nurturing an office environment that reflects a positive culture aligned with the Academy's mission;
  • Managing a variety of complex clerical and administrative tasks with independent judgment and professionalism;
  • Overseeing school office support functions, including bookkeeping, administrative assistance, and reception duties;
  • Acting as a liaison among students, staff, parents, district personnel, and the public, while keeping the Superintendent informed of relevant concerns;
  • Handling phone communications and correspondence, including emails and packages;
  • Coordinating logistical arrangements for meetings, conferences, and events;
  • Scheduling appointments and maintaining the Superintendent's calendar;
  • Supervising the collection and management of financial transactions in collaboration with the Director of Operations;
  • Monitoring office supply inventory and managing orders as authorized;
  • Composing various school-wide communications, including newsletters, memos, and updates;
  • Maintaining organized files, including inventory lists, student records, and office communications;
  • Performing additional duties as assigned.

Qualifications

The ideal candidate for the Office Manager position will demonstrate a strong commitment to the Academy's mission and a willingness to exceed expectations in supporting students, families, and staff. Candidates should possess the following qualifications:

  • Associate's degree (required); Bachelor's degree preferred;
  • A minimum of 3-5 years of experience in office management, preferably within educational or business settings;
  • Strong project management and time management skills, with the ability to prioritize tasks effectively;
  • Capability to lead and uphold high standards of operational excellence;
  • A proactive learning orientation and adaptability to a fast-paced work environment;
  • Successful completion of a criminal background check is required.

Compensation and Benefits

The Academy of Visual and Performing Arts offers a competitive salary range of $38,500-$42,500 annually, aligned with our commitment to internal pay equity. Our comprehensive benefits package includes health benefits and essential tools for success, such as professional development opportunities and necessary supplies.

Equal Employment Opportunity: The Academy of Visual and Performing Arts is an equal opportunity employer, prohibiting discrimination and harassment of any kind. This policy applies to all aspects of employment, including recruitment, hiring, promotion, and training.

All information provided will be kept confidential in accordance with EEO guidelines.

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