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Senior Administrative Coordinator

2 months ago

Fort Worth, Texas, United States Haddock Investments Full time
Job Overview

Senior Administrative Coordinator

Haddock Investments is seeking a highly skilled and organized individual to fill the role of Senior Administrative Coordinator. This position requires a proactive professional with outstanding communication abilities and a positive demeanor. The Senior Administrative Coordinator will provide essential support to the executive team and other personnel by managing clerical tasks and conducting research, including document preparation and evaluation.

The ideal candidate is a dynamic individual who thrives in a fast-paced, demanding environment and is comfortable managing multiple responsibilities. With a background in executive support and a comprehensive understanding of administrative functions, this person should be capable of working autonomously with minimal oversight. Strong organizational skills, adaptability, and a passion for tackling the challenges of supporting the executive team are essential, as this role is situated within a small office setting where teamwork is vital.

Key Responsibilities:

  • Performing office duties such as organizing files, generating reports and presentations, preparing for meetings, and managing supply orders.
  • Providing real-time scheduling assistance by coordinating appointments and avoiding conflicts.
  • Arranging travel logistics, including booking flights, vehicles, and accommodations, as well as making dining reservations.
  • Screening incoming calls and directing them to the appropriate personnel.
  • Utilizing technology to produce reports, document meeting minutes, create presentations, and conduct research.
  • Acting as a representative for the executive team by communicating on their behalf, following up on delegated tasks, and discerning when to escalate issues.
  • Organizing, storing, and retrieving project documentation and other materials.
  • Drafting letters and routine correspondence using Microsoft Office applications.
  • Providing administrative assistance for the office and maintaining both electronic and physical filing systems.
  • Carrying out additional related tasks as required.

Qualifications:

Associate's Degree in a relevant field.

Previous experience in an administrative role.

Proficient computer skills and expertise in Microsoft Office Suite.

Strong attention to detail.

A commitment to being proactive and fostering a positive experience for colleagues.

Job Type: Full-time

No benefits are currently offered.

Compensation: $23.00 per hour