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Virtual Administrative Coordinator

2 months ago

Fort Worth, Texas, United States O'Hara's Son Roofing Company Full time
Job Overview

About O'Hara's Son Roofing Company

O'Hara's Son Roofing (OSR) has been a leader in the roofing industry, providing comprehensive services such as new commercial roof construction, roof replacement, leak repair, and preventative maintenance. Our commitment to quality and safety has established us as a trusted partner in the roofing sector.

Position Summary

As a Remote Administrative Assistant, you will play a crucial role in supporting our Service Branch operations. This position demands exceptional organizational abilities, meticulous attention to detail, and the capacity to work autonomously.

Key Responsibilities

  1. Service Coordination:
  • Assist in scheduling and dispatching service teams for roofing projects.
  • Manage communications with clients, addressing inquiries via email and phone.
  • Maintain precise records of service requests and project details in our databases.
  • Prepare invoices, monitor payments, and assist with account reconciliations.
  1. Administrative Support:
  • Organize electronic files, including contracts and project documentation.
  • Provide general administrative assistance to the Service Branch team, including coordinating meetings and travel arrangements.
  • Identify and recommend improvements to administrative processes for enhanced efficiency.
  1. Additional Duties:
  • Take on additional projects and responsibilities as assigned.

Qualifications

  • High school diploma or equivalent; further education in administration or business is advantageous.
  • Experience in an administrative or support role, ideally within the construction or service sectors.
  • Strong organizational and time management skills, with the ability to work independently.
  • Proficient in computer applications, including MS Office and database management.
  • Excellent communication skills with a focus on customer service.
  • A collaborative team player.
  • Detail-oriented with a commitment to accuracy in administrative tasks.
  • Able to thrive in a fast-paced environment.
  • Professional demeanor with a willingness to learn and adapt.

If you align with our core values of continuous improvement, teamwork, and quality work, we welcome your interest in this opportunity with O'Hara's Son Roofing (OSR).