Office Administration Specialist

2 weeks ago


Cedar City, Utah, United States Southern Utah University Full time
Job Overview

Position Summary:

The Administrative Assistant II plays a crucial role in overseeing the daily administrative operations of the office. This position is responsible for ensuring the smooth functioning of the front office, which includes supervising part-time staff, managing client appointments, coordinating schedules for clinical personnel, and providing exceptional customer service.

Key Responsibilities:

  1. Handle confidential clerical tasks in a professional counseling and consulting environment.
  2. Understand the confidential nature of psychological services offered.
  3. Effectively communicate with staff and other departments across the university and community.
  4. Maintain a thorough understanding of the mission and services provided by the office, as well as familiarity with other departments within Student Services.
  5. Utilize various software applications, including Word, Excel, and the University's Banner system, along with scheduling and record-keeping tools.
  6. Perform additional tasks as assigned.

Additional Responsibilities:

  1. Exhibit a professional and knowledgeable demeanor in all phone communications; direct calls to the appropriate personnel.
  2. Serve as the purchasing-card coordinator for the office and assist with budget management as needed.
  3. Process Check Requisitions, Purchase Requests, Travel Authorizations, and Travel Reimbursements.

Qualifications:

  1. High school diploma or equivalent.
  2. Completion of two years of college or university coursework in secretarial or business-related fields, or four years of full-time experience in business or medical secretarial roles.
  3. Strong interpersonal skills.
  4. Effective time management and multitasking abilities.
  5. Dependability, reliability, and a professional appearance.
  6. Proficient computer skills commonly found in office settings, with a willingness to learn new software as necessary.
  7. A minimum of two years of experience in a professional business or medical office setting.

Preferred Skills:

  1. Two years of experience in a professional business or medical office, including customer relations and clerical procedures.
  2. Familiarity with higher education environments and sensitivity to client concerns.
  3. Ability to adapt to policies and procedures in educational and professional counseling contexts.

Required Documents:

  • Resume
  • Three Professional References

Southern Utah University is committed to equal opportunity and does not discriminate based on race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, ancestry, disability status, pregnancy, genetic information, military status, veteran status, or any other protected status in employment and educational programs.

Job Posted by ApplicantPro

  • Cedar City, Utah, United States Southern Utah University Full time

    Position OverviewRole Summary:The primary objective of this role is to deliver exceptional assistance and support to students, faculty, staff, and the general public who engage with the services provided by the Student Engagement and Leadership department. This position entails offering administrative and financial support to both professional staff and...


  • Cedar City, Utah, United States American Packaging Corporation Full time

    Job OverviewAmerican Packaging Corporation (APC) has been a prominent player in the flexible packaging industry for over a century. We are dedicated to fostering a supportive work environment that offers competitive salaries, comprehensive benefits, and professional development opportunities. Our commitment to excellence has earned us recognition as a 'Best...


  • Cedar City, Utah, United States Southern Utah University Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to the Vice President of Advancement and Enrollment Management, the Associate Vice President for Advancement, and the Advancement office staff.Key ResponsibilitiesCustomer Service: Establish and maintain professional customer service for...


  • Cedar City, Utah, United States Southern Utah University Full time

    Job OverviewPosition Summary:The Executive Administrative Coordinator plays a vital role in delivering high-level administrative support to the Vice President of Advancement and Enrollment Management, the Associate Vice President for Advancement, and the entire Advancement office team. This position involves interacting with various stakeholders, including...


  • Cedar City, Utah, United States Compass Group Careers Full time

    Job OverviewPosition: Catering Administrative CoordinatorCompany: Compass Group CareersJob Type: Full-TimeLocation: Not specifiedWe are seeking a dedicated individual for the role of Catering Administrative Coordinator. This position involves a variety of administrative tasks essential for the smooth operation of our catering services.Key...


  • Cedar City, Utah, United States Southern Utah University Full time

    Job SummaryThe Administrative Assistant II position serves as primary support to the P12 Program in clerical and administrative tasks as assigned.Key ResponsibilitiesManage and maintain P12 Program budgets, including reconciliation, to ensure accurate financial records.Coordinate travel arrangements, including booking flights, hotels, and other logistics, to...

  • Office Coordinator II

    2 weeks ago


    Cedar City, Utah, United States Southern Utah University Full time

    Job OverviewPosition Summary:The Office Coordinator II plays a vital role in overseeing the daily administrative operations of the office. This position is responsible for ensuring the smooth functioning of the front office, which includes supervising part-time staff, managing client appointments, coordinating schedules for clinical personnel, and providing...


  • Cedar City, Utah, United States Cedar City Full time

    Job DescriptionCedar City Corporation is seeking a qualified individual for a Part-Time Police Support and Records Specialist position.**Job Summary:**Under general supervision, performs a variety of routine administrative and advanced secretarial and receptionist duties as needed, and complex clerical duties designed to expedite the administrative processes...


  • Brigham City, Utah, United States Nebula Ventures Full time

    Job SummaryWe are seeking a highly skilled IT Specialist Administrator to join our team at Nebula Ventures. As a key member of our IT department, you will be responsible for providing administrative and technical support for our existing specialist procedures, particularly the OctoWareTN specialist procedure.Key ResponsibilitiesProvide professional advice...


  • Cedar City, Utah, United States Southern Utah University Full time

    Job Overview:The Marketing Campaign Specialist collaborates with various partnership initiatives to design and execute comprehensive marketing strategies. This role involves creating and refining multimedia content, as well as managing social media outreach efforts while working within a team focused on innovation. The position requires interaction with...


  • Cedar City, Utah, United States Southern Utah University Full time

    Job Overview:The Marketing Campaign Specialist collaborates with various projects to create and execute effective marketing strategies. This role involves multimedia content development and editing, as well as managing social media outreach while working within a team focused on innovation. The position interacts with different management levels to enhance...


  • Cedar City, Utah, United States Southern Utah University Full time

    Job Overview:The Marketing Campaign Specialist collaborates with various partnership initiatives to design and execute effective marketing strategies. This role involves creating and refining multimedia content, as well as managing social media outreach while working within a team focused on innovation. The position requires interaction with different...


  • Cedar City, Utah, United States Iron County Full time

    Job OverviewPOSITION: Judicial AssistantFULL TIME; ELIGIBLE FOR BENEFITSROLE SUMMARYUnder the supervision of the Court Administrator, the Judicial Assistant performs a range of intricate clerical tasks aimed at supporting the Judge(s) in facilitating court procedures efficiently. Responsibilities encompass, but are not limited to, the reception and...


  • Cedar City, Utah, United States Southwest Technical College Full time

    Job SummarySouthwest Technical College is seeking a highly organized and detail-oriented individual to support the operations of our Testing Center. As a Testing Center Operations Specialist, you will play a critical role in ensuring the smooth delivery of testing services to our students and clients.Key ResponsibilitiesTest Administration: Administer tests...


  • Park City, Utah, United States Platinum Dental Services Corporate Office Full time

    **About the Role**Platinum Dental Services Corporate Office is seeking a highly skilled and motivated Treatment Coordinator Specialist to join our team. As a Treatment Coordinator, you will play a vital role in ensuring our patients receive the best care and support.Key Responsibilities:Patient Follow-Ups: Conduct follow-ups with patients and efficiently...


  • Cedar City, Utah, United States Marshfield Medical Center-Dickinson Full time

    Marshfield Medical Center-Dickinson is seeking a dedicated Practical Nursing Specialist to enhance our Urology team.This role involves working under the guidance of registered nurses, advanced practitioners, and physicians to deliver outstanding patient care in a clinical environment.Key Responsibilities:Administer prescribed medications (both oral and...


  • Cedar City, Utah, United States Budget Rent a Car Full time

    Job OverviewAs an Airport Vehicle Rental Specialist, your primary focus will be on engaging with clients, supervisors, and colleagues in a respectful and professional manner. You will need to manage multiple tasks and prioritize effectively while demonstrating the enthusiasm and determination to achieve objectives, meet timelines, and identify...


  • Cedar City, Utah, United States Southern Utah University Full time

    Job OverviewPosition Summary:The Digital Marketing Coordinator is responsible for collaborating on various university and industry partnership initiatives to craft and execute effective marketing strategies. This role involves creating and refining multimedia content, managing social media outreach, and working within a team committed to innovative...

  • Executive Assistant

    3 days ago


    Cedar City, Utah, United States Apex Ventures Full time

    Job SummaryWe are seeking an experienced Executive Assistant to join our team at Apex Ventures, a leading real estate company in Berlin. As an Executive Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to the...


  • Cedar Hills, Utah, United States NovaTech Solutions Full time

    Job Opportunity: Nursing SpecialistAbout NovaTech SolutionsWe are a leading provider of innovative healthcare solutions, and we are seeking a highly motivated and dedicated individual to join our team as a Nursing Specialist.Key ResponsibilitiesTreatment Care: Provide high-quality treatment care to patients, including wound care, infusions, monitoring of...