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Administrative Coordinator

2 months ago

Cedar City, Utah, United States Southern Utah University Full time
Job Summary

We are seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to the Vice President of Advancement and Enrollment Management, the Associate Vice President for Advancement, and the Advancement office staff.

Key Responsibilities
  • Customer Service: Establish and maintain professional customer service for Southern Utah University constituents, engaging with university administrators, staff, faculty, students, donors, and volunteers.
  • Executive Support: Provide administrative support to the Vice President and Associate Vice President, including coordinating meetings, hospitality, and travel arrangements, as well as preparing correspondence, reports, and presentations.
  • Document Control: Organize and maintain information and document control for the advancement office staff, including paper and electronic communications, and internal communications such as tuition waivers.
  • Financial Transactions: Process direct payments, purchase orders, interdepartmental billing, and Banner allocations, as well as prepare purchasing card statements for monthly university audits.
  • Supervision: Supervise student employees and student work projects, including donor-related receipts, letters, and special occasion cards.
  • Travel Arrangements: Assist with travel arrangements and track expense reports for traveling fundraising staff members, ensuring accountability for purchasing cards and other expense activities.
  • Onboarding: Coordinate the onboarding of new employees, including keys, purchasing cards, equipment, and other necessary items.
  • Office Operations: Monitor and maintain all office equipment and supplies, including the copy machine and kitchen.
Requirements
  • Education and Experience: Associate's degree and/or minimum of one year of related experience in administrative support, office, or project management.
Application Requirements
  • Resume
  • Cover Letter
  • Three References